Accounts Payable Specialist

Job Title: Accounts Payable Department: Accounting Employment Status: Full-time /Non-Exempt (45 hrs per week M-F 8am - 5pm) Qualifications: High degree of personal integrity required due to the access to company information. Tact and objectivity required considering the relationships of a family-owned business. High School graduate required. College courses or credit and collections experience preferred. Proficiency in excel is required. Reports to: Finance Manager Job Summary: A friendly and organized individual who is interest in working in a fast-paced Accounts Payable position. This person should be a self-starter and able to work through situations that require in-depth thinking. Basic ResponsibilitiesManaging accounts payable using accounting software Handling accounts payable for multiple entities, including check and ACH processing Work with other departments to obtain invoice approval Processing invoices due for payment in a timely manner, while ensuring accurate records and adhering to company spending procedures Record invoices to proper General Ledger accounts Reconciling Vendor Statements Setting up and maintaining vendor files in accordance with company policies Preparing deposits Maintaining up to date W-9s for accurate records for preparation of 1099 filing Management and reconciliation of multiple credit card accounts Special Projects, Such as Construction Accounting Reception Coverage Property tax review and research Additional duties as assigned from time to time by leadership Supervision, Knowledge and AbilityMust be dependable, well organized, and an effective time manager. Commitment to meeting the expectations and requirements of internal and external customers with a good sense of urgency. Must demonstrate the ability to provide effective direct feedback to your Supervisor as well as other Good Oil employees. Must have the ability to clearly, concisely and professionally communicate information through good verbal and written skills and have good telephone techniques. Demonstrate a professional and positive attitude during all internal and external customer interactions. Must be a "team player," that is, one who enjoys working closely with other staff members and has the ability to be flexible, adaptive, and positive in his/her interactions with others including peers, and others with whom Good Oil interacts with. Must maintain professional boundaries and confidentiality. Must be proficient in the use of Microsoft WORD, EXCEL and Outlook. Proven data entry skills, attention to detail, and accuracy. Ability to prioritize, troubleshoot and coordinate multiple tasks while meeting deadlines in a fast-paced, changing environment. Demonstrated ability to look for ways to improve and promote quality. Ability to think critically and bring fresh perspective and ideas to the team. Must be willing to perform other related duties as required and assigned. Proven customer service skills and the ability to resolve problems and prevent customer dissatisfaction while ensuring quality standards are met. Physical Demands of PositionMust be able to meet regular, and sometimes short, deadlines on documentation, correspondence, and other assignments. Elongated periods of sitting at a desk, working on a computer, writing and sorting paperwork Lifting up to 20 lbs. Working ConditionsNormal scheduled work hours are Monday through Friday from 8am to 5pm. This job description is not intended to be all-inclusive. The supervisor or other management may assign other reasonably related business duties. Management reserves the right to change job responsibilities, duties and hours as needs prevail. This job description is not intended to imply a written or implied contract of employment.

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