Administrative Assistant-- GOEDC5790159

Key ResponsibilitiesProcurement & Financial AdministrationManage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.Vendor & Contract ManagementMaintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.Office & Facilities ManagementOversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.Meetings, Events & Travel CoordinationSupport the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.Logistics, Shipping & InventoryCoordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.HR, Recruiting & Onboarding SupportSupport new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.Required QualificationsAssociate's or Bachelor's degree, or equivalent professional work experience2+ years of administrative, office coordination, or operations support experience in a corporate environmentDemonstrated experience working with SAP for purchase order creation, invoice processing, or financial trackingProficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organizationHands-on experience with vendor management and payment systemsProficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)Experience with CRM platforms such as Salesforce is a plusRequired SkillsOrganizational Excellence "” Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detailFinancial Acumen "” Comfortable handling budget tracking, invoice coordination, and procurement workflowsSystems Proficiency "” Quick to learn and navigate internal enterprise systems and digital toolsCommunication "” Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customersDiscretion & Professionalism "” Able to handle sensitive business and personnel information with confidentialityProblem-Solving "” Self-starter who can identify gaps and take initiative to resolve issues independentlyCross-Functional Collaboration "” Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations Thanks,

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