Field Administrative Assistant

Temporary Administrative AssistantJob DescriptionPosition: On-site Administrative AssistantApproximately 24 monthsWork EnvironmentJob TrailerConstruction Job SiteVarious personalities-Office/client executivesGovernment representativesConstruction workersPosition Description (Office Manager)Maintain files, logs & logins (electronically & manually)Write and prepare meeting minutes/agendasWrite letters, emails & correspondence on behalf of Project ManagersPrepare spreadsheets from pre-made templates & occasionally from scratchDaily weather reportsFax, scanners, printers - use, maintain, fix and keep a stock of supplies (ink, toner, etc.)Maintain contacts in OutlookIntroduce subcontractor safety & violation programs to subcontractorsHelp keep the job trailer office clean and organized, stocked with supplies including foodMultiple other tasks as assignedComputer Skills (Mandatory)Excel - Daily use, must be able to work from a template or begin from scratchSimple formulasFormatting (lines, colors, etc) Word - Daily use, must be able to work from a template or begin from scratchFormatting (lines, colors, etc)Outlook - Email - Compose on behalf of project managersContact updatingScheduling meetings & calendar Adobe AcrobatConvert to PDFPrint/Save to PDFCombine multiple PDF files into one

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