Attendance Office Secretary

Position Type: Secretarial/Clerical/Secretary Date Posted: 3/5/2026 Location: Valparaiso High School Date Available: when position is filled Closing Date: when position is filled Valparaiso High School Title: Office Secretary Qualifications: Student-centered and people-oriented with a positive demeanor and attention to customer service Strong written and oral communication skills, communicating effectively with people from varying ages and backgrounds Maintains composure under pressure by positively adjusting to challenges and stress Maintains composure under pressure with the ability to follow safety protocols during emergencies Keep confidentiality in all matters related to student and personnel information Ability to work with minimal direct supervision Ability to pay close attention to detail Proficient in Google applications, as well as Microsoft Office suite Knowledgeable in or adaptable to web-based programs currently used, such as Canvas, Skyward, etc. Complete work in a timely manner to meet deadlines Ability to multitask Maintain high standards as a role model and professional while advocating the skills, mission and objectives of the school and district Promote good citizenship, be understanding and fair, and display a character of integrity Effectively communicate with students, parents, teachers, media, administrators and other groups within the community Work in collaboration with other staff members, across all departments, to enhance the learning experience for all students Ability to sit in front of a computer for prolonged periods Demonstrate necessary organizational and leadership skills Willingness to crosstrain and be a team player Comply with all district policies, rules, and regulations Such alternatives to the above qualifications as the Board may find appropriate and acceptable Education beyond high school preferred Spanish speaking preferred Job Goal: PRIMARY FOCUS: Customer Service and Data Reports Answer phone, return and direct calls Assess student, parent, or guest needs, offer solutions, and direct to appropriate personnel as needed Access and enter data using the student management system (Release from Health Services, Student Services, Administrators, daily attendance, field trips, early release, etc.) Run reports (attendance, discipline, etc.) using student management system Attendance Report for Admin - pull info and send out as needed Maintain Social Probation List (with Assistant Principal Secretary) Maintain Senior Exemption List (with Assistant Principal Secretary) Track attendance and absences by period, entire day, etc. using student management system Maintain communication with administration regarding student concerns Approve or deny parents' absence requests in student management system Process all appropriate forms as requested by District Office Appropriately maintain and secure confidential records/information Manage contact lists for auto-generated Attendance messages Provide proofreading, editing, and typing services Assist with graduation preparations as needed Prepare documentation for truancy referrals Serve as summer school secretary Oversee all attendance aide tasks All other duties as assigned by administration or designee Reports To: Building Principal or designee Compensation: Starting Rate: $17.65/hour, Work Days: 220

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