Transaction Services Coordinator

Job Description:Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.Essential Job Duties:Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveysReview marketing material specifications and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packagesPrepare and maintain accurate documents to include, Request for Information (RFI's), Letter of Intent (LOI's) and Request for Proposal (RFP's)Update and maintain various information databases to include; client and prospect databasesRespond to outside broker requestsCoordinate mass marketing mailingsCreate, maintain and/or purge files and records, including real estate transaction filesProvide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and toursCoordinate complex on/offsite meetings and conferences as well as travel arrangementsPrepare, update, collate and package reports as instructed by teamPerform administrative functions and prepare communication as requiredPrepare expense reports as requiredMay perform other duties as assignedSkills, Education and Experience:High School diploma or General Education Degree (GED) required, & 2 years' work related experience. Associate degree or bachelor's degree in marketing and graphic design preferredMinimum 2 years related work experience to include Real Estate Brokerage or Sales and MarketingAdvanced Microsoft Office Suite, PowerPoint, Excel and Internet research skillsDemonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reportsOrganizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this positionProblem solving, decision-making, and analytical skills requiredAbility to prioritize, and manage multiple tasks, and meet stringent deadlinesReal Estate License a plusMay perform other duties as assigned

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