Real Estate Executive Assistant

Executive AssistantLuxury Real Estate | Napa Valley, CA (St. Helena)Must have real estate experience to be considered. About the OpportunityWe are partnering with a top-producing luxury real estate advisor based in Napa Valley to hire a Director of Operations / Executive Assistant to serve as a true right-hand partner.This is a unique opportunity to step into a high-impact, behind-the-scenes leadership role supporting a fast-paced, relationship-driven business. You will be instrumental in bringing structure, organization, and consistency to daily operations"”allowing the agent to focus on clients and revenue generation.This is not a traditional Executive Assistant role and not a sales-first position. It is designed for someone who thrives on organization, execution, and building systems that drive efficiency and growth.What You'll DoOperations & Business Management (Primary Focus)Build and manage systems, workflows, and processes to streamline the businessOversee day-to-day operations and ensure all moving parts stay on trackManage email, calendar, and priorities with a high level of ownershipIdentify inefficiencies and proactively implement solutionsExecutive SupportAct as a true right-hand partner in both business and administrative functionsManage scheduling, communications, and follow-upsAnticipate needs and operate with a high level of autonomyMarketing & Listing SupportCoordinate listing marketing efforts (print, digital, social media)Create and manage content using tools like CanvaMaintain brand consistency across all platformsReal Estate OperationsSupport transaction coordination from contract to closeCoordinate with vendors, clients, and internal partnersAssist with listing preparation and client experienceWhat We're Looking ForExperienceBackground in real estate operations, transaction coordination, or executive supportExperience supporting a high-performing individual or small teamExposure to luxury real estate is highly preferredActive real estate license (CA) preferred, or willingness to obtainSkill SetExceptionally organized and detail-orientedStrong written and verbal communication skillsTech-savvy and comfortable with:CRM systemsMLS platformsCanva and social media toolsEmail marketing platformsMindset & Fit (Critical)Operations-first, not sales-firstProactive, self-starter who can manage without constant directionHigh level of professionalism and polishThrives in a fast-paced, high-expectation environmentTakes pride in creating structure and keeping things running smoothlyCompensation & StructureCompensation will be competitive and tailored to experienceExpected to include a base salary plus performance-based incentivesLocation & Work EnvironmentBased in Napa Valley / St. Helena, CACandidates must be within a reasonable commuting distance (~30 minutes)Role will be in-person / hybrid, with a strong on-site presenceWhy This Role Stands OutOpportunity to become the operational backbone of a luxury real estate businessDirect exposure to high-end clientele and transactionsHigh level of trust, autonomy, and impactLong-term growth potential as the business scalesHow to ApplyIf you are someone who thrives behind the scenes, loves building systems, and takes pride in supporting high-level success"”we'd love to connect.To be considered:Email your resume to Carey@Complete a brief DISC assessment: your profileWhen prompted for "Organization," enter: your nameComplete the DISC assessment only (others are optional)Please include a short note outlining your experience in real estate operations or executive support.

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