Administrative Assistant Bookkeeper

Office Manager / Bookkeeping AssistantLocation: Queens, NYType: Full-Time (Onsite)OverviewA confidential, long-standing small business is seeking a highly organized and hands-on Office Manager / Bookkeeping Assistant to support daily administrative operations and core financial workflows.This is a fast-paced, small office environment where the ideal candidate is adaptable, detail-oriented, and comfortable handling a wide range of responsibilities. The role combines office management, administrative coordination, and foundational bookkeeping support.The position requires someone who can operate independently, manage shifting priorities, and support both leadership and day-to-day operational needs.Key ResponsibilitiesOffice ManagementOversee daily office operations and ensure smooth workflowHandle general administrative coordination and internal communicationsManage scheduling, filing systems, and office organizationMaintain office supplies and support vendor coordination as neededBookkeeping & Financial SupportProcess accounts payable (AP) and accounts receivable (AR)Perform basic bank and account reconciliationsAssist with invoice tracking and expense documentationSupport data entry in accounting or ERP systemsAssist with month-end administrative financial tasksAdministrative & Executive SupportProvide direct support to leadership as neededAssist with Excel reporting and document preparationManage calendars, scheduling, and follow-upsSupport general operational and administrative tasksQualifications2+ years of experience in office management, bookkeeping, or administrative supportBasic understanding of AP/AR and general accounting processesStrong proficiency in Microsoft Excel and standard office toolsHighly organized with strong attention to detailAbility to manage multiple responsibilities in a small business environmentComfortable working independently in a hands-on rolePreferred TraitsExperience in a logistics, operations, or service-based environment is a plus (not required)Strong communication and problem-solving skillsReliable, proactive, and adaptable to changing prioritiesComfortable wearing multiple hats in a lean office structure

Apply Now