Administrative Assistant (Scottsville, NY)

ADMINISTRATIVE ASSISTANTREPORTS TO: Director of Insurance & Administration SALARY: $19-27/hour (Pay is dependent on experience) HOURS: M-F 7:00 AM - 3:30 PM SUMMARY: Provide administrative support to the Director of Insurance & Administration and Executive team, including document management, report preparation, and general office operations ESSENTIAL FUNCTIONS: Administrative Support to Director of Insurance & Administration including but not limited to: Run, distribute and store various reports using multiple software programs Provide documentation support for incidents Review, organize, document, and file various insurance documents Prepare meeting agendas Update and distribute various corporate lists and documents Scanning, naming and organizing confidential documents Assist with marketing and distribution of related materials Assist with various tasks and provide support requested by the Executive team Manage company cell phone program Payroll time entry Provide administrative support to property management department Other administrative tasks as assigned EDUCATION & EXPERIENCE: High School Diploma or GED and a minimum of 3 years of relevant administrative experience in the construction industry Valid NYS Driver's License Proficient in Microsoft Office - Outlook, Word, Excel, Adobe, PowerPoint Knowledge or experience with commercial insurance and incident management a plus Experience with SharePoint, Sage 300 CRE and Sage Paperless a plus KNOWLEDGE, SKILLS & ABILITIES: Strong interpersonal, organizational, and efficiency skills Attention to detail and a high level of accuracy Strong written language skills Strong computer technical skills Excellent customer service skills Positive attitude Record of reliability Ability to exercise independent judgement to identify and solve problems in a timely manner Ability to manage shifting priorities Must maintain confidentiality and ensure all documentation is securely stored or destroyed according to company policy PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is subject to physical activity and strenuous work. The employee is frequently required to stand; walk; sit; use hands to handle or feel objects, perform computer data entry, reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear; lift and/or move up to 40 pounds. While performing the duties of this job, the employee is usually exposed to an office environment. There may be exposure to unusual elements such as temperature fluctuations, dirt, dust, fumes, and smoke. The noise level in the work environment is usually quiet to moderate. This is a full time position

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