Logistics Coordinator

Job Title Duties & Responsibilities: Coordinate customers requests received via e-mail, phone, and fax for pickup and delivery of trailers, containers, Open Tops and various packaging types and coordinate with dispatch and warehouse manager. Schedule requested customer pick-ups. Manage dispatch for El Paso & Donna facilities: Arrange all local freight pick-ups and deliveries. Schedule trans-border freight movements with Mexican Transport companies. Ensure that customer requests are met in a timely manner by coordinating with operations management and customer service personnel. Work with customs brokers to ensure accurate information is provided for import or export loads. Arrange over-the-road shipments for all WSR locations. Negotiate billing rates with freight brokers and carriers. Works in conjunction with operations and trailer maintenance to assign equipment to specific daily requests. Manage In-House drivers: prepare daily In-house contracted driver schedule for customer equipment deliveries. Set driver priorities and modifies as required by customer demand. Distributes ROM delivery tickets created for each customer to drivers and advise drivers of any pick-ups at customer location. Authorize driver hours. Enters requests into ROM and Dispatch Log. Distributes dispatch to appropriate departments for completion. Prepares and distributes ROM delivery tickets created for each customer to drivers. Confirms delivery and pick up at customer sites. Receives delivery ticket signed by customer and file with daily log. Delivery ticket to sign off on for company records. Produce end of the day log to include all deliveries and pick ups and file. Creates Bills of Lading for any equipment leaving company site or on rail car. Scans and emails signed Bills of Lading to Billing Administrator. Coordinate required driver & equipment information with DOT clerk. Track IFTA vehicle miles for quarterly DOT filings. Enters all booking information into ROM. Verifies and reports to management any equipment at customer site more than two weeks from date of delivery. Request overseas containers from various steamship lines. Request rail bill and return loaded containers to specified rail yard and close out booking in ROM. Create appointments for OTR deliveries and/or pick-ups. (Loading Plan) Customer Trailer Request: Daily report that goes out at 3 o'clock advising Weigh master/Transportation to put out certain units out for late deliveries. Request Roll-Off Run Report: Daily report sent to Weigh Master requesting dispatch of roll offs for the following day. Average in-house contracted drivers daily log (times/schedule) and forward to their company. Intake of railcars upon arrival to El Paso facility. Prepare purchase requisition for approval & place order for in-house fuel. All other duties as assigned by Supervisor.

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