Project Event Coordinator

OverviewPartnering with companies and candidates to support HR, Payroll and Admin hiring!Are you an organized, proactive Project Coordinator with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026!This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)Contract detailsContract Duration: 4+ MonthsStart Date: Early SeptemberLocation: Hybrid - must be able to work in Palo Alto and San FranciscoCompensation: Up to $40/hrMUST have used project management tools such as Asana or "” this is a requirement!As a key team member, you/'ll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce.Project Coordination & Task ManagementTrack deliverables, timelines, and dependencies in AsanaSupport project managers with status updates and risk identificationMaintain project documentation and knowledge sharing systemsAdministrative & Meeting SupportPrep agendas, presentations, and reports for key meetingsTake notes and assign action items using project toolsManage internal and external scheduling logisticsSupport inbox management and digital filingOperations & Systems SupportKeep Salesforce records up to date: contacts, meetings, campaignsAlign data across spreadsheets, CRM, and project systemsSupport internal communications and templates (e.g., visa letters)Event & Program SupportAssist with internal events and logistics for a major 2026 ForumHelp teams stay aligned and prepared through every event phaseWhat You BringRequiredStrong experience with Asana and SalesforceExceptional organizational and communication skillsProven ability to manage multiple priorities and meet deadlinesTech-savvy and detail-oriented, with a collaborative mindsetAbility to work independently and maintain confidentialityPreferredBackground in fast-paced, mission-driven, or nonprofit environmentsExperience in administrative coordination, operations, or eventsSeniority levelMid-Senior levelEmployment typeFull-timeJob functionAdministrativeIndustriesPhilanthropic Fundraising ServicesNon-profit OrganizationsSoftware Development #J-18808-Ljbffr

Apply Now