Executive Assistant

Organization OverviewCircus Juventas is a nonprofit performing arts circus school for youth, dedicated to inspiring artistry and self-confidence through a multicultural circus arts experience. Founded in 1994, Circus Juventas operates from its permanent big top in Saint Paul, Minnesota, where offices, classes, rehearsals, and most performances take place.Position SummaryThe Executive Assistant to the Executive Director provides high-level administrative, organizational, and project support to the Executive Director and Executive Department. This role serves as a key liaison with internal staff, board members, volunteers, vendors, and external partners. The ideal candidate is highly organized, professional, adaptable, and thrives in a fast-paced, mission-driven performing arts environment.Key ResponsibilitiesExecutive & Office AdministrationProvide administrative and operational support to the Executive Director and Executive DepartmentManage complex calendars, schedules, and communicationsTrack deadlines, events, and deliverablesMaintain records, files, and correspondenceEnsure that key dates, communications, events, and deadlines are completed successfullyAssist with facilities management including arranging inspections and organizing inventoryArrange and book travel as neededAssist Executive Director and other staff as delegatedBoard & Meeting SupportPrepare agendas and meeting materialsRecord and distribute action itemsProject, Event, and Program SupportSupport planning and execution of events and showsCoordinate vendors, ticketing, and merchandiseAssist in volunteer coordination, training, and management for various projects and for all shows and eventsOrganize and manage large group ticket sales and assist with executing school shows in summerManage ad sales program for summer show and assist with summer show program revisionSystems & OperationsMaintain organizational calendars and databasesSupport administrative accounting tasksQualificationsBachelor's degree requiredMinimum 3 years of administrative or executive assistant experienceNonprofit experience preferredCommitment to the mission of Circus JuventasEmployment DetailsThis is a full-time, salaried, onsite position reporting to the Executive Director. Evening and weekend hours are required during performances and special events. Benefits include employer-paid medical insurance, paid vacation, 401(k) matching, and free Circus Juventas classes for employees' children. Background checks are required.

Apply Now