Executive Assistant & Office Operations Coordinator

Overview Job Opportunity Title: Executive Assistant & Office Operations Coordinator Organization: Centre for Land Conservation Location: Hybrid, Preference for GTA based candidates Salary Range: $50,000 - $65,000 per annum The Centre for Land Conservation (CLC) is a national nonprofit that supports and advances private land conservation across Canada. Through collaboration, capacity-building, and sector leadership, CLC works to strengthen a connected and effective land conservation community. The Centre for Land Conservation operates as a primarily remote organization; however, team members regularly come together for strategy sessions, sector events, and Board meetings. Occasional travel is required. Preference will be given to candidates based in the Greater Toronto Area (GTA). Key Responsibilities Executive support to the Executive Director Calendar management Coordinate travel arrangements Maintain up to date electronic files Support document formatting and development Coordinate internal and external meetings Governance administration/coordination Coordinate scheduling of Centre for Land Conservation Board meetings and related committee meetings (electronic and in-person) Prepare, coordinate, collate and circulate governance meeting materials Attend Board and Committee meetings to document outcomes and provide tech support Track progress on action registries Financial Management Track and maintain accurate records of all incoming donations, ensuring timely issuance of donation receipts in compliance with organizational and regulatory requirements Collect and coordinate expenses and receipts Office Management / Ad Hoc Administrative Tasks Track all incoming mail/correspondence Maintain current office files Oversee the operations of our developing CRM platform Support employee onboarding Respond to general inquiries via general inbox Provide support for events, celebrations and supports implementation of teamwide training Complete annual filing via Corporations Canada Perform ad hoc admin duties such as setting up & renewing licenses for association (i.e. Microsoft 365, MS SharePoint, ADONIS, Kobo Toolbox, HubSpot, Asana) Undertake special assignments/projects as needed Employee benefits management Experience Considerable experience providing administrative support at the senior executive level Key Skills And Competencies A passion for land conservation and the environment! Experience in Microsoft 365 Demonstrates initiative; self-motivated; reliable Flexible, agile, open to change Ability to prioritize tasks and work within deadlines Strong verbal and written communication skills Strong interpersonal skills Demonstrates attention to detail and good judgement Technically proficient (MS tools, MailChimp, SurveyMonkey, Wordpress etc.) Able to manage web content through a standard website CMS Bilingualism (English/French), an asset Education College diploma, Post secondary degree Project management experience an asset To Apply Please submit your cover letter and resume as one document in PDF format by email to with job title in subject line. Please mention you saw this at GoodWork.ca. CLOSING DATE: 14 May 2026 at 11:59 pm ET #J-18808-Ljbffr

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