Payroll Specialist

Job Summary VetPride Services, Inc. is seeking an experienced payroll leader to oversee payroll operations across a complex, multi-site government and military contracting environment. This role requires deep expertise in federal contracting compliance, including Prevailing Wage (SCA and DBA), Collective Bargaining Agreements (CBA), Federal Wage Determinations, Health & Welfare (H&W) requirements, and multi state payroll regulations. The ideal candidate is a hands-on leader who thrives in a fast paced environment and can confidently manage payroll operations supporting 35+ sites and 300+ employees. Advanced experience with ADP Workforce Now is required.This role partners closely with leadership, project managers, HR and employees to ensure accurate timekeeping, labor allocation, and full regulatory compliance. Success in this role requires strong analytical capability, exceptional attention to detail, and a high degree of confidentiality.Primary Duties and ResponsibilitiesLead end-to-end payroll operations across multiple states and jurisdictionsEnsure full compliance with federal, state, and local payroll regulations, including government contract requirementsAdminister complex payroll structures, including: -Union pay agreements and CBA-driven pay rules-Prevailing wage requirements and certified payroll reporting-Health & Welfare fringe benefit calculations and allocations Oversee payroll processing in ADP Workforce Now, driving accuracy, efficiency, and system optimizationEnsure compliance with Department of Labor (DOL), Service Contract Act (SCA), and Davis-Bacon Act (DBA) and Internal Revenue Service (IRS) regulationsManage payroll audits, reconciliations, and compliance reportingEstablish and continuously improve payroll policies, procedures, and internal controlsPartner with HR, Finance, and Contracts teams to ensure alignment on compensation, compliance, and workforce dataServe as the organization's subject-matter expert on payroll compliance and government contracting requirementsSupervise and mentor payroll staff, as applicableMaintain strict confidentiality of employees and company information. Required QualificationsBachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)Certified Payroll Professional (CPP) designation or equivalent certification7+ years of progressive payroll experience, including leadership responsibilityDemonstrated experience with:-Government and/or military contracting payroll-Multi-state payroll processing-Health & Welfare fringe benefit administrationStrong working knowledge of: -Prevailing wage determinations -Certified payroll reporting -Federal Acquisition Regulation (FAR) -Service Contract Act (SCA) and Davis-Bacon Act (DBA)Advanced proficiency with ADP Workforce NowHigh level of accuracy, attention to detail, and discretionStrong leadership, communication, organizational, and problem-solving skillsPreferred QualificationsExperience supporting VA, DoD, or other federal government contractsExperience with payroll system optimization or process improvement initiativesExperience managing payroll for 300+ employees across multiple sitesExperience preparing for audits and compliance reviewsDemonstrated success in payroll system implementation or transformation initiativesCore CompetenciesIntegrity and confidentialityAttention to detail Accountability and deadline managementClear and effective communicationAnalytical thinking and problem-solving mindsetBenefitsPaid Time Off (PTO)Paid holidaysHybrid or flexible work schedulesComprehensive Health BenefitsEmployee Assistance Program (EAP)401(k) Retirement PlanAnnual or performance-based bonusesCertification and licensing support

Apply Now