Proctor Coordinator, Office of Accessible Education

Proctor Coordinator, Office of Accessible Education - Stanford University Stanford University has an immediate opening for a new, fixed"‘term, full"‘time Proctor Coordinator in the Office of Accessible Education (OAE), the department charged with facilitating reasonable accommodations for students with disabilities in all areas of academic and residential life. The position is integral in furthering accessibility and inclusion for students with disabilities on campus and works closely with campus partners to remove barriers to learning. Fixed term appointment (1 year). The position is available only for a 1"‘year term, ending on the date specified in the hiring process. Candidates must apply by April 24, 2026. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and staff from diverse backgrounds, or incorporating diverse perspectives in their work. Job Purpose To coordinate and manage all aspects of exam proctoring services for students with disabilities registered with OAE, ensuring academic integrity and equitable testing experiences for accommodated students. The Proctor Coordinator will recruit, hire, train, and schedule exam proctors for the Centralized Testing Center (CTC) and collaborate with faculty, staff, and students to coordinate proctoring logistics and maintain the CTC's operations during evening hours. In This Role, You Will Recruit, screen, interview, and hire graduate student proctors for the CTC in collaboration with the Accommodations and CTC Manager. Oversee the daily scheduling of student proctors and coordinate shift assignments based on exam schedules for OAE registered students testing at the CTC. Serve as supervisor for student proctors and provide comprehensive training on disability accommodations, FERPA, exam guidelines, academic integrity protocols, and departmental procedures. Manage daily testing operations of the CTC during evening hours, providing regular updates to the Accommodations and CTC Manager. Monitor exam sessions to ensure academic integrity and adherence to CTC policies; address urgent, time"‘sensitive student issues, including identifying students in crisis and referring them to appropriate resources. Instruct proctors on academic integrity policies, how to monitor exams, identify potential Honor Code violations, and document incidents appropriately. Submit completed exams to faculty/teaching teams following CTC exam policies and procedures. Deploy, test, and troubleshoot assistive technology used during exams (e.g., scrubbed laptops, large monitors, screen readers). Conduct room checks to verify appropriate testing environments (e.g., quiet, distraction"‘free, proper accommodation implementation). Create and maintain detailed exam and student records within OAE's data management system in compliance with federal, state, and institutional policies. Respond to inquiries and provide advice to students, staff, and faculty about exam procedures, proctoring services, and assistive technology options. Use professional judgment to initiate recommendations and resolutions for routine proctoring issues, keeping the Accommodations and CTC Manager informed. Serve as the first responder to urgent student needs during evening exam sessions (medical emergencies, severe test anxiety, technology failures). Analyze trends from student interactions, identify process gaps, and develop recommendations and solutions to support smooth testing experiences. Collaborate with the Accommodations & CTC Manager and other OAE team members to ensure seamless coordination of testing accommodations services. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to be interpreted as a comprehensive inventory of all duties. Specific duties and responsibilities may vary depending on department or program needs. Employees may also perform other duties as assigned. Minimum Requirements Bachelor's degree and two years of relevant experience, or a combination of education and experience. Experience working with students with disabilities, preferably in a higher"‘education setting. Experience in hiring, training, and supervising student employees. Experience with exam proctoring and test administration. Knowledge, Skills, and Abilities Strong written and verbal communication skills. Proficiency with Microsoft Office and Google Suite. Experience with online document storage solutions and database management systems (e.g., AIM, Salesforce, Peoplesoft). Knowledge of FERPA, ADA, Section 504, and other relevant disability"‘related legislation. Analytical and problem"‘solving skills with creative thinking ability. Exceptional customer"‘service skills and ability to work effectively with diverse populations. Strong organizational skills with ability to prioritize competing demands and manage time effectively. Ability to meet multiple deadlines under pressure. Understanding of hiring requirements and financial transactions. Willingness to take on new challenges in a dynamic environment. Working Conditions This is a hybrid position requiring 4-5 days of onsite work per week with occasional remote days. Primary work hours are 1:00 PM-10:00 PM to support evening testing center operations. Additional hours may be scheduled as needed during peak examination periods. Weekend availability is seldom needed. Physical Requirements Frequently sit; perform desk"‘based computer tasks. Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects up to 25 pounds. Stanford will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring an accommodation for any part of the application or hiring process should contact Stanford Human Resources by submitting a contact form. Compensation The expected pay range for this position is $80,905-$82,000 per annum. Pay will be determined based on qualifications, responsibilities, budget, and market comparability. Stanford provides a comprehensive rewards package that can be discussed during the hiring process. Details are available on the Cardinal at Work website: How to Apply We invite you to apply for this position by clicking the "Apply for Job" button. To be considered, please submit a resume and a cover letter with your online application. Additional Information Schedule: Full"‘time Job Code: 7501 Employee Status: Fixed"‘Term Grade: F Requisition ID: 108634 Work Arrangement: Hybrid Eligible #J-18808-Ljbffr

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