Accounts Payable Coordinator

Join our team and be part of an exciting journey!If you're passionate about hospitality and delivering an outstanding member experience, we'd love to hear from you. To apply, please submit your resume and a cover letter detailing your relevant experience and why you're a great fit for our team.Job SummaryWe are seeking a dynamic and detail-oriented Accounts Payable Coordinator to join our finance team. In this vital role, you will oversee the processing of vendor invoices, ensure timely payments, and maintain accurate financial records. Your expertise will support our commitment to financial integrity and operational efficiency. The ideal candidate is proactive, highly organized, and possesses a strong understanding of accounting principles and software systems. This position offers an exciting opportunity to contribute to a fast-paced environment while honing your skills in corporate accounting, data entry, and financial analysis.Education and/or ExperienceOne year certificate from a college or technical school; or six months to one-year related experience and/or training or equivalent combination of education and experience in the Club or hospitality industry.Job Knowledge, Core Competencies and ExpectationsTechnical Skills: Good working knowledge of digital accounts payable software/workflows including Beanworks, Jonas, and Microsoft Word/Excel.Language Skills: Ability to read and interpret documents, simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-to-one and small group situations to customers, clients, and other employees for the organization.Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions and percentages. Ability to apply concepts of basic algebra and geometry.Reasoning Skills: Ability to solve practical problems, collect data, establish facts, and draw valid conclusions. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Other Skills: Work with limited supervision; Strong customer service orientation and skills; Good listening skills; Excellent organization and follow-up skills.Essential FunctionsTo process invoices for payment on a timely basis, thus ensuring the correct tax is applied, discounts deducted, proper approvals obtained, and expense allocation correct. Resolve discrepancies between invoices and payments.Job Tasks/DutiesReview invoices for sales or use tax, due date, discounts and approvals.Enter invoices into the system and verify general ledger code.Verify A/P edits to original invoices.Process payments per schedule, and mail signed checks.File paid invoices.Review and resolve voice mail and email inquiries.Reconcile vendor statements to payments, resolve discrepancies.Reconcile A/P aging list to open invoices.Produce copies of invoices for G/L accounts as required.Print end of day report (three) from Jonas daily.Enter General Ledger activity and credit card transactions daily into Daily report file.Balance revenues from daily report to general ledger on a weekly basis.Distribute Daily report weekly (Monday) and after last day of month updated.Performs other work duties and special projects as assigned by Supervisor/General Manager.Physical Demands and Work EnvironmentStand - under 1/3 of the timeWalk - under 1/3 of the timeSit - over 2/3 of the timeUse hands to finger, handle, or feel - over 2/3 of the timeReach with hands and arms - over 2/3 of the timeTalk or hear - 1/3 to 2/3 of the timeUp to 10 pounds - under 1/3 of the timeClose vision (clear vision at 20 inches or less)Quiet conditions (examples: library, private office)Compensation and PerksPiper's Landing Yacht & Country Club offers a total compensation package, including a competitive salary, performance-based bonuses, comprehensive health benefits, a generous 401(k) match, and flexible PTO to help you thrive.

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