Talent On-Boarding Coordinator

Talent On-Boarding Coordinator Looking to make a difference in an innovative and dynamic non-profit agency? UCP of Central Florida unlocks the potential of thousands of children each year at our campuses, pediatric therapy clinics and parent support programs. Job Summary: The HR Onboarding Coordinator is responsible for delivering a positive, compliant, and seamless onboarding experience for all new team membersfrom offer acceptance through completion of pre-hire and orientation requirements. This role ensures timely communication, accurate documentation, regulatory compliance, and strong coordination with campuses, districts, and external partners to support operational readiness and retention. Job Responsibilities: Onboarding & Pre-Hire Processing Monitor HRIS daily for approved candidates and initiate onboarding workflows. Maintain and update the new-hire tracker daily, ensuring accuracy and timeliness. Proactively follow up with candidates throughout the onboarding process to ensure completion of all required steps. Communicate with candidates via email, text, and phone regarding offer letters, fingerprinting, drug testing, and next steps. Schedule and track required screenings, including fingerprinting, drug tests, TB tests, physicals, and required training (e.g., Bloodborne Pathogens for applicable roles). Coordinate background screening processes across districts (Orange/FMS, Osceola, Seminole), including drug testing. Compliance & Documentation Manage and verify Clearinghouse fingerprinting and background clearance results. Notify applicants of out-of-state fingerprinting requirements as applicable. Process separation updates in the Clearinghouse system for terminated team members. Ensure all required clearances are received prior to moving candidates to pre-hire status in Paycom. Complete I-9 and E-Verify processes in compliance with federal requirements. Upload and maintain all onboarding documentation in Paycom accurately and timely. Orientation & New Hire Experience Coordinate and facilitate New Hire Orientation, including room setup, materials, and logistics. Communicate orientation details to new hires, including expectations and required documentation. Ensure orientation materials and supplies (e.g., badges, polos, swag bags, nameplates) Track attendance and communicate completion and next steps to campuses and leadership. Support administrative needs for the New Education Academy, including ID copying and setup of materials and refreshments Post-Hire Follow-Up & Retention Support Partner with HR and campus leadership to assist in resolving onboarding-related issues Recruitment Support Assist with job fairs and recruiting events. Prescreen classroom support applications and refer qualified candidates to principals. Support partnerships with colleges and universities to recruit students and early-career candidates. General Responsibilities Maintain accurate HR files and ensure all onboarding tasks are completed in Paycom. Protect confidential employee and applicant information at all times. Perform other related duties as assigned. Perform other duties as assigned. Our mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 70 years, we have been dedicated to enriching the lives of children of all abilities across Central Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden. UCP of Central Florida offers a competitive benefit package available to all employees! Some perks to being a UCP Team Member may include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education. Qualifications Education and Training: Additional related work experience can be substituted for a degree. Minimum Experience: Minimum of two (2) years of administrative or HR support experience. Strong computer proficiency, including Microsoft Office (Excel required) and HRIS systems. Exceptional attention to detail and organizational skills. High level of professionalism and confidentiality. Strong customer service, communication, and problem-solving skills. Ability to manage multiple priorities and deadlines. School-based or nonprofit experience preferred.

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