Human Resources Administrative Assistant

HR&Admin SpecialistLocation: Ontario, CAJob DescriptionThe HR&Admin Specialist is responsible for the daily administrative and operational support of the office, ensuring a smooth and efficient workplace environment. This role will support office operations, vendor coordination, basic HR administration, and general administrative tasks.HR Administrative Support• Assist HRBP with onboarding and offboarding administrative processes.• Support employee documentation and record management.• Assist with employee attendance tracking and payroll processing.Office Operations Management• Manage daily office operations to ensure a clean, organized, and functional workplace environment.• Coordinate office cleaning services, maintenance, and facility-related matters.• Serve as the main point of contact for building management and service vendors.• Assist with office setup, workspace organization, and equipment management.Mail & Logistics Coordination• Handle incoming and outgoing mail, packages, and courier shipments.• Manage package tracking, distribution, and shipping arrangements.• Maintain records of important deliveries and shipments.Office Supplies & Vendor Management• Purchase and manage office supplies and pantry items.• Monitor inventory and control administrative expenses.• Coordinate with vendors for office services such as internet, utilities, equipment, and maintenance.Meeting & Administrative Support• Assist in organizing internal meetings, including meeting room setup and scheduling.• Provide administrative support such as document filing, record management, and internal coordination.• Support team members with general administrative needs.Travel & Event Coordination• Assist employees with travel arrangements including flights, hotels, and transportation.• Support the organization of internal activities and company events.Other Administrative Duties• Welcome visitors and manage front desk reception when needed.• Assist leadership with administrative requests.• Perform other duties as assigned to support office operations.Qualifications• Bachelor's degree preferred; • 1-3 years of HR administrative, office coordinator experience preferred.• Strong organizational and multitasking skills.• Proficient in Office Tools• Excellent communication and coordination abilities.• Detail-oriented, proactive, and reliable.

Apply Now