HRIS & Payroll Systems Specialist

Onamia, MN, USA | Salary | 67059.20-100588.8 per year | Full Time Summary The HRIS & Payrol l Systems Specialist manages end-to-end payroll processi ng and op timizes HRIS functionality to support organizational goals. This role serves as the HRIS subject matter expert for payroll, benefits , timekeeping, and workforce management, ensuring data integrity, compliance , and efficient workflows. Responsibilities include system configuration , testing, reporting, and process improvement initiatives . Under the direction of the Human Resources Manager, the analyst e nsures a ccurate payroll administrati on and ma intains compliance with federal and state regulations. Job Duties HRIS Administration : Configure, test and implem en t HRIS up dates and enhancements. Maintain system tables and documentation to ensure accuracy and compliance . P ayroll Processing: Execute bi-weekly payroll, validate data, and generate required reports. Ensure compliance with federal and state regulations and maintain relationships with external agencies. System Support: Troubleshoot HRIS issues, perform scheduled maintenance, and recommend solutions to optimize functionality. Process Improvement: Identify and implement workflow enhancements and policy updates in collaboration with leadership and vendors. R eporting & Analytics: Develop and maintain standard and ad hoc reports using HRIS reporting tools. Monitor data integrity and provide actionable insights. Training & Documentation : Create user guides and train managers and super-users on new features and processes . Professional Development: Stay current on HRIS capabilities, payroll regulations, and industry best practices. Participate in user groups and training sessions. Employee Support & Issue Resolution: Serve as the primary resource for staff and leadership to resolve payroll-related inquiries and discrepancies. Provide timely , accurate assistance and ensure a positive customer service experience while maintaining confidentiality and compliance standards. Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee w ill comply with all Mille Lacs Health System (MLHS) policies, inc luding safety policies, procedures, and rules. All will be expected to report unsafe conditions to a member of management. Required Education and Experience Bachelor's Degree is required . An Associate's degree with additional relevant experience may be considered in lieu of a Bachelor's Degree . Minimum 3 years of experience in payroll administration and HRIS management. Proficiency in HRIS platforms (Dayforce preferred) and advanced Excel skills; ability to configure and troubleshoot systems. Knowledge of payroll regulations, wage and hour laws, COBRA, ERISA, and FMLA. Experience with retirement plan administration (403B, 457) preferred. Project management experience is a plus . Fundamental Payroll Certification (FCP) preferred. Certified Payroll Professional (CPP) preferred. Additional Eligibility Qualifications Strong interpersonal and collaboration skills; able to build effective relationships across all levels of the organization. Excellent written and verbal communication skills, including the ability to explain technical concepts to non-technical High attention to detail with strong organizational, time management, and prioritization abilities. Advanced analytical and problem-solving skills; capable of interpreting data and identifying trends. Technical proficiency with HRIS platforms, payroll systems, and data reporting tools; strong computer literacy including advanced Excel. Demonstrated ability to maintain data integrity and confidentiality in all HRIS and payroll processes. Ability to work independently and as part of a team in a fast-paced environment. Commitment to accuracy , thoroughness, and continuous process improvement. Position Type/Expected Hours of Work This is a full-time position, typically scheduled Monday through Friday, 8:00am to 4:30pm. Occasional evening or weekend hours may be required to support special projects or critical deadlines. Supervisory Responsibility None.

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