Camp Administrative Assistant

At Cote Hospitality, our summer camps are built on relationships, trust, and the belief that well-run operations create space for exceptional experiences. The Camp Administrative Assistant plays a critical role in keeping that promise-serving as a steady, organized presence that supports campers, families, staff, and leadership throughout the season and beyond. If you're highly organized, calm under pressure, and energized by meaningful, people-first work, this role offers a rare opportunity to make a real impact in a mission-driven environment. Position Overview The Administrative Assistant plays a vital role in the daily success of Camp Lincoln and Camp Lake Hubert, supporting both camps through exceptional organization, communication, and operational excellence. This position is ideal for someone who thrives in a dynamic environment, values meaningful work, and enjoys being the connective tissue between camp leadership, families, and seasonal staff. This role supports both camps equally and requires spending part of each day at each camp location. The Administrative Assistant is trusted with sensitive information, works closely with Camp Directors, and ensures smooth, professional operations throughout the year-especially during the busy camp season. About Cote Hospitality: For more than 115 years, Cote Hospitality has been family-owned and purpose-driven, creating exceptional experiences and lifelong memories. Our portfolio includes resorts, conference and event venues, equestrian operations, food and beverage, golf, retail, spas-and transformative summer camps. Our camps are special places where lifelong friendships are formed, confidence is built, and unforgettable experiences happen. The Cote family continues to invest in its people and properties, with exciting growth ahead. Key Responsibilities (Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.) Administrative & Operational Support Split office time evenly each day between Camp Lincoln and Camp Lake Hubert Create and manage daily schedules for seasonal office staff Maintain organized, professional office environments at both camps Cleanse and maintain databases, camper folders, and records Maintain office systems, templates, and operational tools Camper & Family Relations Serve as the primary administrative contact for both camps Manage camp inboxes and mass email communications Oversee camper enrollment processing and weekly enrollment reporting Follow up with families on required camper forms and documentation Maintain alumni and camper records Financial & Systems Support Manage payment cycles, including invoicing, reminders, and follow-ups Verify daily petty cash accuracy for both camps Support system accuracy and data integrity Seasonal & Camp-Specific Duties Train and supervise seasonal office staff during summer operations Work extended hours on camper arrival and departure days Assist Camp Directors with written and mailed communications Handle incoming calls, voicemails, and message routing Perform other camp or administrative duties as assigned What We're Looking ForSkills & Attributes Exceptional discretion and ability to maintain confidentiality Strong organizational skills with outstanding attention to detail Calm, confident problem-solver who performs well under pressure Excellent written and verbal communication skills Self-motivated, proactive, and results-driven Strong time management and ability to meet deadlines Adaptable and comfortable in a fast-paced, seasonal environment Physical Requirements Ability to stand, walk, bend, reach, and climb stairs as needed Ability to lift up to 25 pounds occasionally Education & Experience 1 - 2 Years of Administrative Assistant Experience Experience in recreation, summer camps, or executive administrative support strongly preferred Bachelor's degree in Administration or a related field preferred Proficiency with: CampMinder 2.0 HRIS systems (e.g., ADP) Microsoft Office Suite Project management and presentation skills a plus Why You'll Love Working Here Purpose-driven work with meaningful impact Supportive, people-first culture Exposure to diverse operations and leadership Opportunity to grow with a respected, long-standing organization Generous employee discounts across Cote Hospitality properties (including resorts, dining, retail, and more) Access to DailyPay, allowing you to get paid as you earn Be part of something truly special

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