Sr. Specialist - Terminal Scheduler

Terminal Scheduler - Job Responsibilities * Directly responsible for scheduling the receipt and delivery of petroleum products and NGLs into and out of terminals via pipelines, marine docks, railcars, and truck racks. * Maintain and update scheduling tools to track customer movements, throughput, and inventories. * Receive and process customer nominations by the 15th of each month for the following month's business via Transport4 and email. * Review nominations to ensure terminals can safely operate within established supply, demand, and capacity parameters. * Compare inbound supply and outbound demand to project inventories up to 45 days in advance. Pipeline Scheduling * Review and approve pipeline nominations to ensure they do not exceed third-party pipeline or internal tank farm capacity. * Coordinate with third-party pipeline operators to confirm valid nominations and allocate line capacity when required. * Balance inbound and outbound volumes to maintain safe and optimal inventory levels. Marine Dock Scheduling and Vessel Vetting * Review and approve dock nominations to ensure they do not exceed available dock capacity. * Allocate dock capacity using existing contracts and historical throughputs when necessary. * Coordinate vessel vetting with the Marine Tech Department to ensure vessels are approved for safe operation at the docks. * Enter and manage vessel data in the web-based vetting application and follow up with Marine Tech and customers as needed. Railcar Scheduling * Review and approve monthly railcar nominations to ensure compliance with contractual requirements and available capacity. * Coordinate with Operations and Business Development on updated rail nominations. * Allocate rail capacity as needed using historical throughput data and contractual limits. * Communicate daily schedules to support efficient loading, unloading, placement, and switching operations. * Serve as either the primary or secondary point of contact for railcar selection and placement, depending on terminal. * Utilize Kaleris, Norfolk Southern, CSX, and Conrail systems, along with internal spreadsheets, to track and schedule rail movements. Truck Rack Scheduling * Review and approve monthly truck rack nominations to ensure outbound demand aligns with inbound supply. * Monitor 45-day inventory projections to prevent customer runouts or excessive inventory levels and work with customers to revise plans as needed. * Analyze total truck demand and allocate rack capacity when necessary to avoid congestion, delays, or unratable demand. Daily Scheduling and Reporting * Continuously update daily schedules to reflect real-time movements and inventory projections. * Utilize scheduling and inventory systems including Transport4, TerminalSmart, Toptech, and internal spreadsheets. * Issue daily schedule and utilization reports to operations, customers, third-party inspectors, accounting, and business development. Inventory Management * Perform daily inventory tracking for fungible rack customers to ensure operations remain within agreed-upon parameters and prevent terminal runouts or overfills. * Utilize standardized inventory tracking formats across terminals to streamline processes. * Review and update fungible rack space allocations monthly in coordination with business development to optimize rack utilization. * Track leased storage customer inventories daily to ensure compliance with contractual requirements. Cross-Functional Coordination and Business Support * Maintain frequent verbal and written communication with operations, business development, quality, accounting, and customers to ensure alignment and prevent conflicts. * Support business growth initiatives by identifying new transportation options, operational efficiencies, and capacity expansion opportunities. * Serve as the primary coordinator for seasonal RVP gasoline conversions, working months in advance with operations, business development, quality, and customers. * Develop advanced schedules to support tank rolling, stripping, and preparation for seasonal product changes. Availability * Available on call 24/7 to resolve scheduling conflicts, operational disruptions, and inventory issues. Prior Experience * Education: Bachelor's degree or equivalent work experience * Work Experience: 5-8 years of relevant experience. 2+ in industry preferred.

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