Executive Assistant

Executive Assistant to Managing Fiduciary of Trust DivisionWe are a highly respected and growing CPA firm seeking an exceptional Executive Assistant to support the head Managing Fiduciary of our Trust Division. This is not a traditional administrative role. We're looking for a proactive, strategic partner who thrives on staying one step ahead and enabling executive success. Santora CPA Group is known for its supportive, collaborative, and fun team culture, and we're excited to add someone who brings energy, professionalism, and a sense of humor to the role.What You'll Do (Highlights):Own and expertly manage a complex, ever-changing executive calendarAnticipate needs, resolve scheduling conflicts, and act as a strategic gatekeeperTrack key deadlines, follow-ups, and priorities to keep everything on trackServe as a central point of coordination across internal teams, clients, and advisorsDraft professional communications and ensure smooth information flowSupport business development efforts, including events and relationship trackingHandle sensitive information with the highest level of discretionIdentify process improvements and help streamline operationsWhat We're Looking For:5+ years supporting a senior executive in a fast-paced environmentExceptional organizational skills and attention to detailStrong communication skills and sound judgmentA proactive, solutions-oriented mindset with the ability to anticipate needsHigh level of professionalism, discretion, and emotional intelligenceComfort working independently and managing competing prioritiesExperience in professional services, financial services, legal, or trust/wealth environments is a plus.Why Join Us:100% paid health and dental insurance for employees and their dependentsFridays off in the summerOn-site fitness center (landlord-provided)Immediate entry into our 401(k) planA supportive, team-oriented culture where your contributions truly matterThe Opportunity: This role is a critical partner to the Trust Division's leadership which ensures operational excellence while enabling the Managing Fiduciary to focus on clients, growth, and strategy. If you're someone who takes pride in being indispensable, anticipates needs before they arise, and enjoys making a meaningful impact behind the scenes, we'd love to hear from you.

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