Assistant Property Manager

Assistant Property Manager (Commercial Office Portfolio)Location: NYCSalary Range: $110,000 - $115,000 Position OverviewA leading real estate organization is seeking an Assistant Property Manager to support the management of a commercial office portfolio. This role partners closely with the Property Manager to ensure best-in-class building operations, tenant satisfaction, and financial performance across assets.We're looking for someone with strong commercial office experience (retail exposure is acceptable only if combined with office experience) and a proactive, detail-oriented approach to operations, tenant relations, and financial tracking.Key ResponsibilitiesSupport day-to-day operations of commercial office properties, ensuring a clean, safe, and professional environment for tenants and visitorsPrepare and distribute monthly property reports outlining operational activity and associated costs to ownership and senior leadershipAssist in the development, tracking, and reporting of annual operating, maintenance, and capital budgetsAdminister vendor and facilities contracts, ensuring service quality and complianceReview and manage documentation related to tenant construction projects, including certificates, drawings, and applicationsMaintain thorough knowledge of lease agreements, with emphasis on clauses impacting operations and revenueCoordinate and conduct tenant move-ins and move-outs, ensuring lease compliance and accurate occupancy reportingMaintain and update tenant records and billing information within property management systemsCommunicate with tenants regarding building updates, maintenance work, and emergenciesCoordinate maintenance and repair work, ensuring timely follow-up and resolution of tenant requestsTrack and manage costs related to tenant billable services (above standard lease requirements)Review, code, and process vendor invoicesConduct regular property inspections, identifying and addressing operational or maintenance deficienciesSupport life safety system testing, fire drills, and emergency preparedness initiativesMaintain compliance documentation for Fire Safety, OSHA, HAZCOM, and building codesServe as a backup to the Property Manager and assist with special projects as neededRequired QualificationsBachelor's Degree REQUIRED (Business, Engineering, Real Estate, or related field preferred)Minimum 5+ years of commercial property management experience (office assets required; limited retail exposure acceptable)Strong understanding of building operations, budgeting, and lease administrationDemonstrated ability to manage tenant relationships and resolve issues professionallyProficiency in Microsoft Office Suite and property management systemsAbility to analyze financial data, reports, and operational metricsExperience working with vendors, contracts, and building systemsStrong organizational skills with the ability to prioritize and work independently

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