Convocation Assistant

Convocation Assistant Job no: 514043 Position type: Interim, Temporary Location: New York Categories: Onsite Job Summary/Basic Function: The Convocation Assistant manages critical aspects of the 2026 Teachers College Convocation events under the supervision of the College Events department beginning Monday, March 16th, 2026, through Friday, May 22nd, 2026. Hours are typically: 9:00 a.m. - 5:00 p.m. or 10:00 a.m.- 6:00 p.m., with some exceptions where later evenings are required. Closer to the event date, there will be more occasions for later hours and some weekend work. Extended hours from May 17th to May 20th, 2026. CHARACTERISTIC DUTIES AND RESPONSIBILITIES:Coordinate faculty, staff, and student email, phone, and in-person communication. Manage faculty, alumni, and VIP registration and coordinate order and distribution of academic attire. Coordinate and track student online registration in coordination with the Registrar's Office and the Doctoral Studies' offices. Provide pre-production support, including meeting coordination and support, ticket production, and distribution of collateral materials. Maintain accurate, up-to-date lists of participants in each ceremony. Manage, in coordination with Facilities, pre-and post-event packing. Assist with post-event wrap-up. Coordinate and staff the Convocation Information Desk & maintain supplies. Work on a sub-team that directs event load in and load out of all supplies, including managing a satellite office. Ran the academic attire distribution center for select graduates. Minimum Qualifications:Must be able to lift at least 25lbs Well-versed in Excel Strong customer service and written communication skills Can-do attitude, highly organized, and detail-oriented Salary Range: $25 - $28/hour Work Modality: Onsite Equal Employment Opportunity Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law. If you would like to discuss any disability-related accommodations under the Americans with Disabilities Act, or a similar law, related to applying for employment at Teachers College, Columbia University, please email the Office of Access and Services for Individuals with Disabilities: Advertised: Jan 27, 2026 Eastern Standard Time Applications close: Whatsapp Facebook LinkedIn Email App

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