Personal Assistant

Company DescriptionArcana is a search firm dedicated to connecting top talent with alternative investment managers across North America. Specializing in mid- to senior-level searches, Arcana serves clients in sectors such as real estate private equity, private credit, venture capital, and hedge funds. Leveraging our principal-side experience, we are deeply embedded in the alternative investment industry and committed to staying informed on current market trends. Our approach emphasizes understanding our clients' organizational culture, strategic goals, and talent needs to find the ideal candidate for their teams.Out client, and the opportunity, is with an entrepreneurial and busy Founder/Principal. Running multiple businesses, there is a need for a focused, diligent, and high integrity Personal Assistant to support all aspects of the Principal's personal life. Based in New York City, the Principal requires the PA role to be executed on site, and to travel both in tandem and independently when necessary (including internationally). This is an excellent opportunity for someone who is seeking long term stability (at least 5-10 years) in their next position. Role DescriptionThis is a full-time, on-site role for a Personal Assistant to an alts investment management Founder, located in the New York City area. The Personal Assistant will provide executive administrative and personal support to ensure efficient daily operations. Responsibilities include managing schedules, coordinating meetings, handling correspondence, maintaining organized records, and supporting clerical tasks as needed. The role requires excellent communication and multitasking skills to ensure all tasks are completed in a timely and professional manner.ResponsibilitiesCalendar OrganizationFinance (review of personal credit card statements and payments, ensuring expenses are properly categorized, and organizing, directing, and approving payments)Travel (booking all travel directly with internal and external contacts)Estate Management (P&L generation on properties, oversight of household staff, hiring and firing household staff, and ensuring residences are prepared for Principal arrival)Anticipating needs and mitigating impending issuesAncillary Tasks and RequirementsCalendar and schedule oversightOrganize travel logistics and management of packingBill paying and investment oversightEvent planningAd Hoc errandsProject ManagementAssist in an office settingSelf-motivated, with ability to work in a home environmentPolished demeanor, positive mentalityStrong attention to detail. Forward-thinking, highly organized, solutions-orientedStrong Microsoft Office Suite and Dropbox knowledgeHigh level of discretion, confidentiality, and integrityExceptional interpersonal, professional, and communication skillsAbility to work and make decisions independentlyFamiliarity with local restaurants and hotels (knowledge of other major cities globally a plus)Must be able to multitaskExcellent memory and recall abilitiesFluency in other languages a plusAbility to foresee and avert future problemsTech-savvy Qualifications5+ Years of experience in a similar Executive and Personal support role. Strong skills in Personal Assistance and Executive Administrative Assistance. Expertise in Calendar Management and coordinating complex schedulesProficiency in Clerical Skills such as organization, record-keeping, and time managementExceptional Communication skills, including written and verbal proficiencyProactive approach and a high level of attention to detail in all tasksAbility to maintain confidentiality and handle sensitive information with discretionStrong problem-solving abilities and professional demeanorTravelTravel will be required as necessary, inlcuding internationally (must hold valid Passport)

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