Lead Project Controls Specialist-Document - New York

Lead Project Controls Specialist-Document Maintain project documents; responsible for ensuring accurate information is distributed throughout an organization, on time, to the people who need it. Individual will be required to review, process, and file documentation as well as manage the smooth running of all documentation operations. Essential Functions Enforce procedures intended to oversee the creation, review, approval, release, distribution, access, storage, security, and disposal of documents. Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity. Maintain stringent electronic and paper copy document control processes for all project related information. Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments. Assist project director to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items. Control the retrieval of documents; Receive and process submittals or shop drawing and requests for information or RFI's and maintain via tracking logs. Assist project directors with organizing and compiling forms, drawings, documents and receipts for reimbursable invoices. Responsible for all activities detailed above, while gathering documents from parties across project (e.g., Contract Management Specialist, Construction Managers) and receiving approval from Project Director on any area impacting project work. Minimum Qualifications Bachelor's Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree PLUS 6 years of relevant experience required. 8+ years of relevant experience preferred. Minimum KSAs Demonstrated project controls document skills Experienced SharePoint, MSPS, Power BI/Access and Primavera user Strong focus on collaboration, team building, and customer service Working effectively across teams with varying objectives. Strong oral and written communication skills across all levels Ability to organize and present project portfolio reports, proposals, and other related portfolio information Experience with Project Controls management relating to cost, scheduling and estimating at a project level. Minimum 8 years of relevant work experience with a Bachelor's degree or any equivalent combination of education and work experience PMP in good standing Preferred Knowledge of contracts and contract administration including its assessment and implementation at each phase of the project. Six Sigma Green Belt PMP-SP or RMP Transportation industry experience Work Environment Office building environment. Work in cubicle setting; stand, sit, bend, twist, use file drawers. Sit at computer to complete assignments, projects, and majority of tasks. Ability to work under pressure. Occasional travel as needed. Must have work authorization in the United States.

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