Department Coordinator, North America Institutional Distribution

Job Title We have an exciting opportunity to work in the heart of our Distribution team, coordinating all aspects of day-to-day administration needs and be a key member on this fast-paced team. This environment is ideal for a quick learner with previous administrative experience interested in learning how the investment business works. This position will sit in our New York City office and report to the Vice President - Planning & Administration. Key Responsibilities This role supports the Head of North America Institutional and her team coordinating and managing all activities and functions critical to the day-to-day business needs: Provide day-to-day coordination and support of the department and project activities to ensure key tasks and deadlines are met. Independently manage leader(s) calendar and meeting prioritization include scheduling meetings/conferences. Plan domestic/international travel, on/offsites and events, coordinate accommodations and resources, track/file expenses, and create and provide initial analysis of reports. Preparation and coordination of meeting materials, track expenses, and create and provide initial analysis of reports. May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required. Responds to ad hoc requests and manages small projects. Research, respond, and resolve questions regarding department processes, functions, and requests. Partner with other functional areas to quickly resolve issues and accomplish responsibilities. Interact with internal business partners to track, maintain, and communicate department information. Required Qualifications This role requires: Associate's degree or 3-5 years of equivalent administrative and/or project management experience. Highly organized with a strong attention to detail. Strong knowledge and application with Microsoft suite programs (MS Word, Excel, PowerPoint, Outlook, Teams) Adept at building positive and collaborative working relationships. Capable of managing multiple tasks in a dynamic and fast paced environment. Excellent communication skills and ability to negotiate to effectively coordinate department priorities. Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information. Ability to work independently and take proactive initiative on work with little direction. Critical thinking and problem-solving skills. Experience being efficient and skillful while working in a fast-paced environment. Exceptional and written/verbal communication skills are essential. This role will be based onsite at our New York office for 4 days per week with the option to work from home 1 day per week. The estimated base salary for this role is $75,200 - $91,500 per year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances. Full time Non-Exempt Business Support & Operations AMINV US Asset Management

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