Executive Assistant to CEO in FlatIron District

A company that owns multiple high-end restaurants, including a Michelin-starred location, is looking for an Executive Assistant to the CEO. The office is in the Flatiron District and the role is 5 days in office. The dress code is casual-jeans OK. The culture at the company is relaxed and collaborative.About the job:Perform administrative tasks and manage CEO's correspondence, including emails, letters, thank you notes, talking points, bios, and calls, ensuring timely responses and prioritization.Draft and edit documents, presentations, and reports for the CEO, maintaining high standards of accuracy and professionalism.Prepare daily agendaof all meetings, tasks, appointments, and professional gatheringsCollaborate with PA to prepare socialgatherings, philanthropic events,and family appointmentsManage the restaurant's reservation requests from VIP clients.Prepare a daily report of VIP reservations.Draft and edit correspondence on behalf of the CEO, including inbox management.Oversee and coordinate special projects and initiatives on behalf of the CEO, ensuring deadlines are met and goals are achieved. Track project progress, provide updates, and anticipate potential issues or challenges.Assist with the ?ling and organization of business documents.Provides high-level administrative support and personal assistance to the CEO (reporting to the Chief of Sta?).Performs o?ce tasks including maintaining records/documents & orderingsupplies.Organize catering when necessary and assist with company events.Build and maintain relationships with key stakeholders, including board members, senior executives, and external partners.Represent the CEO in meetings, conferences, and other events, fostering positive relationships and enhancing the CEO's network.Arrange travel and accommodations for the Founder and DirectorsStreamline administrative processes and optimize work?ow to maximize CEO's productivity and e?ciency.Implement and maintainsystems for documentmanagement, ?ling, and information retrieval.Handle sensitive and con?dential information with utmost discretion and integrity.Manage corporate housingin Miami and other, future,con?dential locations.Maintain con?dentiality of discussions, decisions, and documents involving the CEO and executive team.Plan and coordinate executive meetings, retreats, and other corporate events, including logistics, agenda preparation, and follow-up actions.Ensure events run smoothly and achieve their objectives, re?ecting positively on the CEO and the organization.Stay informed about industry trends, best practices, and technological advancements relevant to executive support functions.Recommend and implement process improvements and innovations to enhance e?ciency and e?ectiveness.Performs additional duties as assigned by the Founder.On call weekend & evenings, determined by the needs and schedule of the Founder/CEO.About you:Minimum of 7 years of experience supporting a CEO BA/BS from a college or universityExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)Excellent verbal and written communication skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven abilityto meet deadlines.Ability to function well in a high-paced, and at times stressful environment.Knowledge of o?ce administration, clerical procedures, and recordkeeping systems.Exceptional oral and written communication, organizational, and time management skills.Excellent editing and proofreading skills.Must be able to balance many different tasks simultaneously with attention to detail.Notary license a plusSalary, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation, Paid Parental Leave, Dining Discounts, Commuter BenefitsHours: 10am-6pm

Apply Now