Executive Administrative Assistant - C- Level HR

We are currently recruiting for an Executive Assistant in NYC (Hudson Yards). This role is in-office 5 days 8:30am - 5:00pm + OT. Supporting HR / Talent Executives with overtime expected. This is a great opportunity to join a global leader within Financial Services in a very demanding but rewarding role. 125K - 140K Base + OT + Bonus + Equity + Benefits PackageResponsibilities:Plan domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracyManage and monitor Executives' calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and calls; communicate potential and/or confirmed changes to involved partiesSchedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available and coordinate hospitality servicesReview incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives' notes and directivesCompose, draft, proof, edit, and finalize correspondenceLiaise with portfolio organizations, investors and guestsAct in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidencesTake on additional tasks to support senior leaders and team membersRequirements:6-8+ years' experience as an Executive Assistant; college degreeFinancial industry knowledge highly desirableExtensive experience managing complex and fluid calendarsExcellent writing, editing, and verbal communication skillsAbility to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitiveAdvanced computer skills: Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to produce/edit Excel spreadsheets and PowerPoint presentationsResearch savvy with extensive experience using online resourcesExcellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationshipsHighly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and maximize resources toward a common objectiveSuperior time management skills; critical thinker with strong attention to detailAbility to manage highly sensitive, confidential information with complete discretionCritical thinker; excellent judgment; proactive and able to anticipate Executive's needsLocal candidates only. Must be in a commutable range to NYC (Hudson Yards). In-office 5 days with OT and a very demanding schedule.

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