Overnight Front Desk Clerk - Full Time Year Round

Mohonk Front Desk Representative Basic Functions and Responsibilities: Responsible for check-in and check-out of hotel guests courteously and efficiently while maintaining a high level of guest satisfaction. Maintain the resort's communication by processing incoming and outgoing calls for guests and employees. Responds to emergency situations in a calm, efficient manner by following Mohonk's Emergency Guide and Response Manuals. Responsible for accounting functions as they relate to processing the business day and accompanying reports. Essential Job Functions: Represent Mohonk to the guest so as to promote customer loyalty and provide an exceptionally high level of service. Understand and comply with resort and departmental policies, procedures, and customs including required uniform and dress code policies. Provide professional customer service with a desire to exceed including exceptional verbal and written communication skills. Answer telephone calls and emails in a clear and professional manner using the correct greeting and grammar usage. Transfer incoming telephone calls to the appropriate extensions and departments. Display effective computer literacy skills and be familiar with Microsoft Office software (Outlook, Word, and Excel). OPERA Software knowledge a plus. Use Payment Card Industry (PCI) compliance standards to protect credit card and personal information. Attend required coaching and training sessions as scheduled to review service quality and productivity. Maintain a complete knowledge of: All resort features, services, and activities, along with hours of operation; Daily house counts, along with arrivals and departures; Scheduled group and transient activity sheets; Room availability; Room types, rates, promotions, and amenities; Dining locations and hours of operations. Understand proper accounting procedures for deposits, refunds, rate adjustments, and end of shift audits. Understand reservation codes, other input codes, and special traces. Adhere to cashiering and accounting policies. Process adjustment vouchers, paid-outs, miscellaneous charges, and room charges. Cash guests personal checks via established Mohonk procedure. Settle guest room accounts. Count a bank and ensure proper amount is present. Perform an audit via Opera (PMS) programming (balance receipts) then put cash envelope (with witness present) in the drop safe. Process guest check-ins using established resort procedures. Ability to verify registration cards for the correct information and obtain guest signatures and any necessary paperwork. Maintain a working knowledge of, but not limited to: Avaya PBX System, Portable Radio System, Paging System, Opera PMS software, Reservations Assistant software. Communicate clearly in a precise manner on the telephone, paging system, pagers, and in person with a clear and pleasant speaking voice. Operate the emergency alarm notifier and/or implement appropriate emergency procedures and remain calm in an emergency situation. Analyze problems and develop and implement action plans to address problems. Act as the Manager on Duty (MOD) in the event of an emergency until the on-call overnight MOD arrives on the scene. Record and maintain the Second Effort log for maintenance, housekeeping, and conference services requests and follow-up to guest and employee request/issues. Log/write and deliver incoming/outgoing messages/faxes for guests and employees. Access all functions of the property management software as it relates to guest service/information to answer questions. Reserve day-of dinner reservations for overnight guests. Work well with guests and fellow employees to resolve complaints/issues in a positive manner. Demonstrate enjoyment working with people in a service position. Inspect the work of others by touch, sight, sound and smell for conformance to prescribed standards. Remain stationary at assigned posts for extended periods of time either standing or sitting. Lift as much as 20 pounds from ground level to waist level and carry a distance of up to 50 feet with/ without assistance. Walk up to 5 miles per day. See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Read a computer monitor and enter pertinent data into the computer with a keyboard. Hear requests from guests as well as co-workers and management. Maintain focus on the job task at hand to think clearly and quickly. Flexible with work schedule. Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings. Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time. Be dependable, responsible, and punctual and; and maintain good attendance. Learn and effectively process job responsibilities efficiently and confidently. Demonstrate good organization skills and attention to detail efficiently. Maintain a professional, neat, and well-groomed during work shifts. Qualifications: Prior hospitality or customer service experience preferred Prior overnight shift experience preferred Prior experience with PBX or similar communication consuls preferred High School Diploma Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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