Lead Facilities Coordinator

Job Description: The Lead Facilities Coordinator provides day-to-day operational support to ensure buildings and grounds are safe, functional, and well-maintained.Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.This position implements the Facilities Manager's plans by coordinating site-level maintenance and custodial tasks, responding promptly to facility-related incidents, and overseeing vendor scheduling.The Facilities Lead also maintains accurate records and ensures consistent communication with staff and vendors to support the organization's operational goals.REQUIREMENTS: ● High school diploma or equivalent, required.Associates degree, preferred.● 3+ years of experience in facilities, maintenance, or related trades with basic troubleshooting skills (HVAC, plumbing, lighting).With K-12 experience preferred.● Ability to coordinate site-level tasks, inspections, vendor scheduling, and documentation.● Strong communication, customer service, and teamwork skills.● Physical ability to perform maintenance duties and operate equipment.● Valid driver's license and ability to travel between sites.● Certifications in CPR/AED, FEMA/ICS basics, CPTED, lockout/tagout, asbestos awareness, and confined space safety preferred, or ability to obtain within established timelines.FUNCTIONS: ● Conduct daily and routine facility inspections, tracking any deficiencies and ensuring timely resolution.● Manage and maintain the work order system, assigning and prioritizing tasks to ensure efficient operations.● Act as the first responder to facility incidents, assessing the situation and escalating issues as needed.● Serve as a secondary liaison to school district partners and external vendors, maintaining strong communication and collaboration.● Oversee custodial and maintenance schedules, monitoring completion and reporting any gaps or issues.● Coordinate contractor site access and supervision, verifying that all punch-lists and project requirements are completed accurately.● Maintain an inventory of supplies, tools, personal protective equipment, and safety equipment to support ongoing operations.● Ensure preventive maintenance schedules for HVAC systems, fire alarms, extinguishers, and security systems are followed consistently.● Oversee all scheduling and invoicing of facility requests and rentals, ensuring accurate records and timely processing.● Take responsibility for snow removal and related site safety, ensuring safe access to all facilities.● Assist in monitoring all facility Life/Safety systems to support compliance and operational readiness.● Serve as a backup to the Manager during absences, providing continuity of operations and decision-making support.● Provide cross-county travel support at schools and leased sites, assisting with operational needs wherever required.● Assist with the delivery of training, including setup, facilitation, and documentation of attendance.● Provide professional customer service to principals, teachers, and staff, addressing facility needs and concerns promptly.● Handles routine repairs, emergency site actions, short term vendor direction and escalates policy/budget decisions. xijylhu ● Schedules contractors, monitors on-site work, checks completion, and reports any issues.

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