Administrative Assistant

Our Boston based retail client is looking for a Sr. Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2 times a week. The Administrative Assistant will support a VP and two AVPs for the Legal team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality. Major Areas of Responsibility Provides diversified administrative support for the VP and 2 other AVPs Schedules and maintains multiple calendars of appointments and meetings Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature Involve appropriate Associates from other departments or divisions to resolve issues Processes settlement check requests Organizes and maintains files and record keeping and matter management systems office layout Organizes meetings (Catering, Booking Rooms, Follow-up, etc.) Manages and administers various documents and spreadsheets Acts as Proxy for certain systems as needed Supports the mail rotation within the department, opening and scanning mail Supports meetings, trainings and conferences with prep and logistics needs Coordinates travel itineraries and process expenses Assists with other administrative support needs from the Legal Team and others, as needed. Background: 8 plus years of administrative assistant experience Excellent interpersonal and communication skills (written and verbal) Demonstrated diligence, attention-to-detail and follow-through skills Proficient with Microsoft Word, Excel, Outlook and PowerPoint Experience with legal, matter management and document management systems a plus

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