Project Administrator

Job Description:Roles and ResponsibilitiesThe Project Administrator plays a crucial role in ensuring the smooth operation of project activities. The roles and responsibilities include:• Manage and coordinate the document control functions for all documents and drawings• Assist Procurement Manager with various procurement duties as needed• Assist Safety Manager to ensure contractor safety verifications and training are up to dateProcurement Support• Create purchase requisitions and purchase orders in SAP• Assist with end-of-the-month accruals, forecasting, and maintaining budget• Track milestone payments and prepare invoices for approval• Coordinate with Project Engineering Manager to ensure timely invoice approvals• Draft and distribute change orders to OEMs and Project Team for approval• Coordinate with new vendors to set them up as an active vendor in SAP• Request quotes from vendors as needed• Maintain tracking log of all project rental equipment and coordinate pick-up/delivery• Track and repair Project radios and maintain a radio log• Create and submit timesheets for contracted project team members to Project Engineering Manager for approvalReceiving• Maintain vendor delivery schedule per PO/contracts and assist with coordination and scheduling of deliveries• Coordinate receiving, unloading, and lay down/storage of equipmentSafety Coordination• Assist Safety and Procurement Manager with contractor and subcontractor qualifications• Verify that existing contractor information is up to date• Coordinate with Safety Manager to write up and submit safety exception forms when necessary• Track contractor safety orientation training to ensure it is current and provide training to new contractors when neededDocument & Drawing Control• Maintain effective and efficient records of engineering drawings and monitor the revisions and approval status• Perform routine activities of document control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings• Coordinate with engineering firm on drawing revisions. Retrieve drawing updates from engineering firm, tag them with project information and transfer to Company's construction cloud.• Maintain procedures for maintaining documents and manage change of control documents• Ensure that the Project Team and contractors comply with the document management system process and procedures• Liaise closely with contractors in all matters relating to document control• Maintain and control the filing system for all procurement, safety, and engineering documentsGeneral Administrative Duties• Coordinate with Project Team and vendors to schedule meetings• Attend, record and distribute meeting minutes• Maintain and track vendor action items logs• Order and maintain office suppliesEducation / ExperienceHigh School Diploma or GED required.Associates Degree preferred.Software Proficiency• SAP• Autodesk ACC• Microsoft Office• Adobe Acrobat• OnBase contract repository• Microsoft Outlook• Microsoft TeamsCOMPENSATION AND BENEFITSHourly contract rate range of $22.00 to $28.00 based on experience and qualifications, as well as geographical market and benefits considerations.Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following:Paid time off and holidays401k & company matchFlexible Health Care, Dependent Care, and Commuter Spending AccountsEmployee Assistance ProgramLife & Accidental Death and Dismemberment InsuranceShort and Long-Term DisabilityPayroll advance program, Charitable donation match, Athletic event sponsorship,Referral reward program, and more...

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