Accounts Payable Specialist

Accounts Payable Processor Position Summary: The Accounts Payable Processor is responsible for performing daily AP operations with a focus on accuracy, timeliness, and customer service. This role will manage a high volume of invoice processing, assist with payment requests, handle P-Card research, and support monthly close activities. The ideal candidate is detail-oriented, organized, and capable of working in a fast-paced environment. Key Responsibilities: Accurately process a high volume of invoices in a timely and organized manner. Prepare daily check runs and ensure checks are mailed according to schedule. Handle special check requests, including manual or expedited payments. Research Purchase Card (P-Card) transactions for accuracy, duplicates, and policy compliance. Perform month-end closing duties Prepare journal entries as needed to ensure accurate financial reporting. Prepare and process Claims and Agent Refund requests following internal guidelines. Create ad hoc payments for manual checks as needed. Sort, organize, and distribute incoming mail for the AP department. Review location-submitted invoices for accurate GL coding, approvals, and proper support. Communicate with internal departments and vendors to research and resolve past-due invoices or payment inquiries. Maintain strong relationships with vendors and internal business units to facilitate timely resolution of payment issues. Qualifications: 2+ years of Accounts Payable or accounting experience. Strong knowledge of invoice processing, payment handling, and general ledger coding. Experience with P-Card management and reconciliation is a plus. Familiarity with journal entry preparation and month-end procedures. Proficient in Microsoft Office, especially Excel and Outlook. Experience with accounting or ERP systems such as Workday. Excellent communication and customer service skills. High attention to detail and ability to manage multiple tasks effectively. Strong organizational and time management skills. Work Environment & Expectations: Ability to work both independently and as part of a collaborative team. Maintain professionalism in communication with internal staff, vendors, and external stakeholders. Demonstrate flexibility in responding to shifting priorities and urgent requests. Uphold confidentiality and compliance with financial and operational policies. Requirements: Account Coding Accounting Software Systems ADP - Financial Services Concur ERP - Enterprise Resource Planning Accounting Functions Accounts Payable (AP) Accrual Accounting Auditing Automated Clearing House (ACH)

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