Private Project Manager (Household & Personal)

The Private Project Manager plans and executes complex, multi-stakeholder personal and household projects for a senior executive, from renovations and relocations to major logistics, events, and special initiatives. The ideal candidate is a disciplined operator who builds systems, manages vendors and budgets, and delivers projects on time and to standard without the technical/software PM focus.This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus.Location: Fort Lauderdale/Miami, FL (full-time, on-site)Schedule: Requires flexibility; occasional evenings/weekends/holidays; responsive to urgent changesProject Leadership & DeliveryTranslate the principal's goals into clear project scopes, timelines, budgets, and success criteria.Manage parallel workstreams across properties, vendors, and internal/external stakeholders.Establish and maintain dashboards, trackers, checklists, and reporting cadence.Renovations, Relocations & Property ProjectsOversee property improvements and renovations (contractor sourcing, bids, schedules, quality).Drive relocations (move planning, packing, transport, set-up, utilities, permits) end-to-end.Coordinate designers, architects, HOA/COA, and specialty vendors; ensure compliance and standards.Vendor & Contract ManagementSource and vet vendors; obtain proposals; negotiate terms; ensure SLA adherence and accountability.Manage invoices, change orders, and expense tracking; partner with finance on budgets.Events & Special InitiativesPlan and execute private events (timelines, budgets, guest experience, on-site management).Lead one-off initiatives (e.g., major purchases, asset set-ups, seasonal changes) from concept to completion.Conduct research and present options/recommendations with clear tradeoffs.Risk, Quality & CommunicationAnticipate issues; develop contingency plans; maintain meticulous documentation.Provide concise progress updates and executive-ready summaries.QualificationsExperience managing complex household/personal/estate/family office projects (renovations, relocations, events, or multi-vendor initiatives) highly preferred.Strong project planning and vendor management (scope, schedule, budget) without a software/IT focus.Excellent stakeholder management and written/verbal communication.Proficiency with project/task tools (Asana/Trello/Sheets), and Google Workspace/Microsoft Office.Demonstrated discretion and trust in high-demand, private environments.Additional RequirementsAvailability: 24/7 responsiveness to urgent needs and timeline shifts.Mindset: Operates like an owner; hands-on, detail-obsessed, solutions-driven.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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