Litigation Practice Assistant

Beacon Hill Legal's client, a global law firm located in Melville, New York, is seeking a Litigation Practice Assistant for temporary coverage, with the potential to extend.Candidates must be comfortable commuting to the office in Melville five times a week. A hybrid work schedule is available once training is complete. Pay rate is $35-40 an hour, dependent upon experience.ResponsibilitiesProvide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested.Prepare and proofread documents quickly and accuratelyAnswer phones promptly with a friendly, professional tone, gathering sufficient information to deliver helpful, timely, and accurate messagesPerform administrative tasks in InterAction, Workshare, Chrome River and other firm applicationsManage calendars, ensuring all details are anticipated, arranged, and well-coordinatedPrepare for court filings, including arranging for court fee checksOpen new matters and prepare engagement lettersMaintain up-to-date contact list for assigned attorneysAssist in tracking CLE requirements and attorney renewals for various legal organizations and courts.Support practice development initiatives such as on-site eventsMonitor attorney social media accounts, and handling other tasks related to managing attorneys' client relationshipsMaintain up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients.Prepare or coordinate services for copy and print jobsSend faxes and coordinate mail/shipping needs, exercising judgment as to methodsMaintain current, well-organized files, periodically reviewing and preparing files for offsite storage.Ensure accuracy and completeness of all work being produced by the teamAssist time entry and billing staff with the production of time sheets and billsCoordinate with firm's travel services group to arrange travel plans for assigned timekeepersProcess expenses and invoices promptly and with correct coding.Work independently with confidence, conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm.Requirements3+ years of relevant experience within a law firm setting.Notary Public certification preferred.Strong research, proofreading and editing skills.Proficient in Microsoft Office Suite (i.e. Excel and Power Point).Willingness to learn new skills involving Litigation law.Interested candidates must submit a Word version of their resume for consideration. All relevant experience must be listed on resume submissions

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