Corporate Events Coordinator

Corporate Events Coordinator The Corporate Events Coordinator (CEC) leads the planning and execution of high-impact internal Company events. The CEC collaborates closely with internal departments including Marketing, Human Resources, and Executive Leadership to ensure events align with business goals and reflect the Company's culture and values. This role demonstrates exceptional organizational and communication skills, along with a polished, detail-oriented approach capable of managing multiple projects simultaneously. The Corporate Events Coordinator is responsible for delivering seamless event experiences that uphold brand standards, regulatory requirements, and operational excellence. Corporate Events Lead the end-to-end planning of key internal eventsincluding the annual strategic planning meetings, staff celebrations, leadership sessions, Sales Symposium, Annual All-Staff Meeting and other corporate gatheringswhile providing logistical support for Sr. Leadership meetings as needed. Collaborate with internal stakeholders (e.g., Executive Leadership, HR, Marketing) to define event objectives, budgets, and requirements. Lead cross-functional planning meetings related to assigned events; responsible for coordinating and convening the event team as needed to ensure alignment, progress, and successful execution. Oversee and implement all logistical aspects of events, including venue coordination, catering, audio/visual setup, entertainment, transportation, materials management, and accommodations. Coordinate event content development, scheduling, and speaker logistics. Liaise with vendors, negotiate contracts, and manage event budgets to ensure fiscal responsibility. Develop and manage event timelines, run-of-show documents, and contingency plans. Partner with internal stakeholders to coordinate guest registration, invitations, and RSVPs, ensuring a high-quality attendee experience. Coordinate post-event reporting, feedback collection, and analysis to measure event success and identify improvement opportunities. Support virtual and hybrid event formats using appropriate technology platforms. Ensure all events comply with applicable banking regulations, confidentiality standards, and internal brand guidelines. Compliance Adheres to all Federal and State laws and regulations, including the Bank Secrecy Act. All other duties as assigned. Essential Functions Must be able to perform the essential functions of this position with or without reasonable accommodation. Job Specifications Education: Bachelor's degree in Event Planning, Marketing, Communications, Hospitality, or a related field preferred. Skills: Strong understanding of company culture and audience engagement to inform planning and execution. Proven ability to coordinate high-level corporate events and interact with Senior Executives and internal teams. Excellent project management and multitasking skills with the ability to prioritize effectively. Strong communication and interpersonal skills. Exceptional attention to detail in planning, coordination, and execution of event logistics. Ability to adapt quickly and effectively to changing priorities and business needs. Proficiency with event management software (e.g., Cvent). Proficient in Microsoft Word and Excel, with the ability to create professional documents, manage spreadsheets, analyze data, and generate reports accurately and efficiently. Demonstrated ability to manage and track project budgets responsibly. Ability to travel and work flexible hours as needed. Experience: 35 years of experience in corporate event planning required. Accuracy and Accountability: Demonstrates accuracy and accountability by consistently completing deliverables with precision and within expected timeframes. Supervised by: AVP/Executive Assistant/Investor Relations Supervises: None Who We Are Dart Bank is a community bank, serving our community since 1925. We specialize in providing financial services, but we are passionate about serving the community and building real relationships with people. Dart Bank provides innovative financial services for both personal and business banking, consumer and mortgage loans, commercial loans and lines of credit, merchant credit card processing, investment services and more. Our array of products and services and our longstanding history within our communities shows we care about what matters most for our customers and we are there for them for the most important times in their lives. Dart Bank. For What Matters Most. We offer: Medical Benefits Dental Vision 401(K) Employee Stock Ownership Plan Paid vacation & sick time Flexible scheduling Employee Assistance Program Dart Bank University At Dart Bank you can expect to be surrounded by a team that will support you and invest in your growth in a quick-paced work environment where we deliver exceptional customer service. We are a local business that cares about our employees and our community. Dart Bank is committed to providing equal opportunity in employment and prohibiting all forms of unlawful discrimination and harassment. All employment decisions, policies, and practices, in terms of the recruitment process and other conditions and privileges of employment, will comply with applicable federal, state, and local anti-discrimination laws. The Company seeks, employs, promotes, and compensates qualified individuals based on ability, as demonstrated by performance and other legitimate non-discriminatory factors, without regard to race, color, religion, national origin, citizenship, ancestry, sex (including sexual orientation, gender expression, and gender identity), age, physical or mental disability, pregnancy, genetic information, military status, veteran status, or any other protected status under federal, state (in Michigan: marital status, familial status, height, weight, and misdemeanor arrest record), or local law (individually and collectively, "Protected Class").

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