Accounting Specialist/AP Coordinator

Accounting Specialist/AP Coordinator First Presbyterian Day School (FPD) is a 3K-12th grade independent Christ centered college preparatory school located in Macon, Georgia which exists to educate and equip children to change the world for God's glory. About The Role The Accounting Specialist / AP Coordinator is responsible for managing the complete accounts payable function, cash management, financial reporting support, and providing budget assistance to division heads and account managers. This position serves as a key member of the Business Office team and plays a critical role in maintaining FPD's financial operations and internal controls. Essential Responsibilities: Accounts Payable & Payment Processing Process all invoices via purchase orders or Paymerang Invoice Automation system Issue accounts payable checks and Paymerang directed payments in accordance with payment terms Track, reconcile, and process payments for all FPD corporate credit cards Maintain vendor files including W-9 forms and Certificates of Insurance Prepare and process journal entries related to cash disbursements Month-End & Financial Reporting Execute month-end close procedures in Blackbaud accounting system Print, review, and record monthly financial reports including endowment statements Distribute Budget Manager and Division Head reports monthly (digital format) Assist CFO with annual budget distribution and data entry into accounting system Tax Compliance & Reporting Prepare and issue annual 1099-MISC and 1099-NEC forms and Form 1096 Collect and maintain W-9 forms from all vendors requiring 1099 reporting Coordinate and support Worker's Compensation annual audit Cash & Deposit Management Prepare, count, and reconcile cash boxes for sporting events, concessions, and theatre productions Coordinate with Front Desk on iPad distribution and collection for events Process and record all non-tuition deposits Transport deposits to bank as needed Budget Support & Account Management Provide direct support to faculty and staff who oversee budget line items, improvement accounts, and class/club accounts Monitor and maintain accurate class and club account balances Respond to budget-related inquiries and provide guidance on spending procedures Requirements Education & Experience Associate's degree in Accounting, Finance, or Business Administration required; Bachelor's degree preferred Minimum 3-5 years of progressive accounting experience with significant accounts payable responsibility Experience in educational institution, non-profit, or similar organizational setting preferred Technical Skills Thorough understanding of accrual accounting principles and the relationship between income statement and balance sheet Proficiency with accounting software systems; Blackbaud experience highly preferred Advanced skills in Microsoft Excel (formulas, pivot tables, data analysis) Competent in Microsoft Word and Outlook for professional communication Experience with 1099 preparation and reporting requirements Familiarity with electronic payment systems (Paymerang or similar platforms a plus) Professional Competencies Uncompromising integrity and trustworthiness with highly confidential financial information and cash Exceptional attention to detail and accuracy in all work Strong organizational skills with ability to manage multiple priorities and meet deadlines Effective communication skills, both written and verbal Ability to work independently and collaboratively as part of a team Problem-solving mindset with ability to research and resolve accounting discrepancies Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The majority of work will be performed in the Business Office and school campus environment. The person in this role may be required to: Sit for extended periods while working at a computer Lift and carry up to 20 pounds (cash boxes, files, supplies) Stand and walk around campus for deposit delivery and event support Perform repetitive hand movements for data entry and document processing Work Environment This position works in a professional office environment within a K-12 school setting. Some evening and occasional weekend hours may be required during peak event seasons (athletic competitions, theatre productions). The role requires handling time-sensitive responsibilities during month-end close and tax filing deadlines. Compensation & Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health insurance, retirement plan, and professional development opportunities. Additional details provided during interview process.

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