Law Firm Office Supervisor

Position: Law Firm Office SupervisorLocation: California-Onsite/HybridCompensation$65,000 - $85,000 annually + benefits (healthcare, 401k, PTO, etc.)Elevate is currently working with a prominent California litigation firm that focuses on high-impact consumer protection and civil litigation matters. This role requires a proactive, highly organized individual who can oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment.Key ResponsibilitiesOffice Administration & Facility ManagementOversee physical office space organization, including document digitization and office setup for new occupants.Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards.Supervise conference room readiness daily "” ensuring equipment is functional, rooms are clean, and supplies are stored.Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries).Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams.Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks.Vendor & Services CoordinationServe as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more.Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps.Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards.Maintain strong relationships with all vendors and hold them accountable to agreed service levels.Inventory ManagementMaintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items.Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly).Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies.Mail & Document HandlingDevelop and manage an efficient mail process, including daily scanning, sorting, and distribution.Coordinate with internal staff to refine workflows for subpoena downloads and document storage.Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals.TechnologyEnsure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes.Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems.Prepare desks and workstations for new hires.Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels.Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval.Team Support & CollaborationServe as a central point of contact for general office-related questions and needs.Assist with special projects, such as office relocations, holiday events, or new initiatives.Maintain master key access and ensure controlled use based on authorization.Requirements3+ years of experience in office administration, operations, or facilities management.Excellent organizational and project management skills.Strong interpersonal and vendor negotiation skills.Ability to work independently, take initiative, and problem-solve.Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools.High attention to detail and ability to juggle multiple tasks simultaneously.Experience coordinating with IT and facilities teams is a plus.Working ConditionsOn-site in Century City, office-based role with regular walking, lifting light supplies, and coordinating across departments and vendors.May require occasional early mornings or late evenings to oversee specific tasks or vendor access.Benefits & SupportThe firm offers a comprehensive benefits package, including:401(k) plan with employer matchMedical, dental, and vision insuranceLife insurance and short- and long-term disability coveragePaid parking or equivalent supportGenerous paid time offCoverage of bar dues and required CLEsEmployee referral incentivesEmployee Assistance Program (EAP)Access to employee discount programsOngoing professional development and training opportunitiesTo apply:If you are qualified, interested, and available, please send 1) your WORD version resume and 2) an email stating why you are a good fit for this position to Legal Talent provides an unparalleled platform for you to work with innovative companies and law firms worldwide on various exciting and challenging roles. We pride ourselves on respecting your individuality and choice of career, allowing you to bring your very best to each role, to continue to develop your experience, expertise, and professional network, and be supported with a package of benefits tailored to your needs.Equitability and inclusion are critical to Elevate Legal Talentsuccess. As The Law Company, changing the legal business landscape, we know a diverse, inclusive work culture is at the heart of attracting, retaining, and celebrating the industry's most talented people. We empower our employees to bring their whole selves to work because we know that diversity of experience and perspective drive innovation and is simply good business.As a strong proponent of diversity, equitability, and inclusion, Elevate Legal Talentis committed to hiring diverse candidates from all backgrounds. We invite you to apply to become part of the Elevate Legal TalentTeam - help us change the legal business landscape and make a dent in the legal universe.

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