Fleet Analyst

General Position Information: This is a full-time remote work position. Any candidate wishing to apply must have the ability to work effectively and efficiently in a 100% remote work environment that is generally free from distractions. Candidate must possess a solid grasp of technology, demonstrating proficiency that goes beyond the basic level yet does not necessarily require advanced expertise. Overview: Facilitate the processes and data flow between internal and external stakeholders for various Fleet and Logistics programs, including but not limited to: fleet registrations, toll devices, fuel cards, accident management and claims, asset transfer and disposals, for US and Canadian entities. Ensure fleet systems are up to date with pertinent information and be a point of contact for the field and our vendors for any questions or issues. Assist throughout an asset's lifecycle from procurement monitoring, transfers, disposal, and remarketing. The ideal candidate should comfortably navigate technological tools and concepts, showcasing an intermediate skill level. This proficiency will enable them to effectively utilize and adapt to the technological aspects of the role while contributing to the fleet team's goals. Responsibilities / Essential Functions: Fleet Registration, Titles, Permits and Insurance Ensure registrations and insurance cards are current by coordinating with vendors and field personnel to have prerequisites completed and submitted to the vendor for submission Work with vendors to enroll fleet assets in IFTA, IRP, and any required state permitting programs Facilitate any title changes necessary when leased units are paid off or disposed of Toll Devices and Accounts Ensure fleet assets have active toll devices applicable to the state of operation Keep the toll account updated with toll device and unit information Fuel Delivery Program and Fuel Cards Assist the field in ordering new fuel cards and PINs for drivers and vehicles Validate fuel card and PIN assignments to ensure no duplicates or incorrect cards/PINs are issued Management of the company's Car Allowance Program for eligible employees Asset Transfer, Disposals and Accidents Assist throughout an asset's lifecycle from monitoring acquisition status to the disposition of assets Assist the field with requests for asset transfers and disposals/remarketing requests through our vendors Process transfers and disposal requests once complete and provide updates on status throughout the process Coordinate documents and other requirements to close out accident claims with our DOT team and vendors Analysis and Reporting Identify, collect, transform, and integrate data from external and internal systems Perform database queries for analysis and reporting Support team in maintaining KPI dashboards and reports (e.g., fuel delivery program reports) Support field operators with data and reports to properly execute objectives General Fleet Administration Update the fleet system with the current information and report any issues or data inaccuracies (e.g., registration information, equipment status, remarketing) Assist the field with fleet issues or questions on registration renewals, permits, insurance cards, tolling and violations, etc. Manage a shared inbox for the Corporate Fleet team by responding to requests and directing email traffic in a timely and coordinated manner Ensure any physically mailed materials are collected and processed Ad hoc administrative tasks as required Knowledge / Skills / Abilities: Detail oriented with the ability to manage and complete multiple tasks accurately Customer oriented with the ability to handle or escalate issues to ensure proper resolution Strong communication skills to effectively convey issues and opportunities for improvement Capable of working together with other team members from a remote setting via video and phone calls, scheduled team meetings, and company internal messaging and email Desire to be an effective member of a growing and integral team! Experience / Qualifications: Bachelor's degree or equivalent, preferably in computer science, business management, logistics or supply chain OR: Associate degree plus 2+ years of relevant fleet experience Experience coordinating with vendors and navigating online vendor portals and systems Experienced in using Power BI applications to present data visualizations Experience and strong background with SQL Server Management Studio (SSMS) for data scripting and manipulation Experience in Microsoft Excel to navigate datasets and create reports is crucial to success in this role Benefits: Vestis offers a wide array of comprehensive benefit programs and services including medical, dental, vision, short and long term disability, basic life insurance, and paid parental leave. Employees are able to enroll in the company's 401k plan. Employees are eligible for 80 hours of vacation, 16 hours of floating holidays, and paid sick time every year. Employees will also receive 9 paid holidays throughout the calendar year. Compensation: The salary rate for this position ranges from $65,000 to $80,000, depending on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.

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