Administrative Assistant - Clinical

GENERAL PURPOSE OF THE JOB: The individual in this role will work under the direct supervision of the Unit Manager. The Administrative Assistant provides direct administrative support to the Clinic (Unit Manager and other members of clinic staff such as Social Worker, Dietitian, Nephrologists, and Area Coordinator) to ensure operations are running smoothly. This includes administrative work coordination for the center, preparation of reports, development of tracking systems, and ad hoc projects. This individual acts as an administrative resource for non-clinical day-to-day needs. PRIMARY RESPONSIBILITIES:Administrative Support:Locates and compiles information and formats reports, graphs, tables, records and other sources of information.Operates computer to access e-mail, electronic calendars, and other basic office support software.Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Is knowledgeable on and updates information in CROWN Web and is able to complete all necessary tasks as required by State/Federal RegulationsPrepares QA reports and supports management with assigned tasks.Attends necessary meetings related to unit activities. Keeps minutes for staff/ medical and other meetings for unit.Participates/coordinates in the patient admission process (transient/permanent for clinic and corporate office)Creates and provides new patient packets/ blanketsObtains and records all pertinent information needed for patient admission and billing. Ensures chart is scanned/or paper chart completedPeriodic review of clinical recordsPeriodic review of personnel records, as directedReviews Quality Data on a monthly basis, prepares monthly QAPI templateReviews staff meeting minutes and other Center communications for completionReviews postings (communication) throughout the unit and updates as necessaryTours unit to identify any physical plant issuesReviews Medical Staff records, as neededMeets with patients and families, as needed Gathers data to provide to Unit Manager for personnel file updatesSECONDARY RESPONSIBILITIES:Composes memos, transcribes notes, and researches and creates presentations. Gathers and submits information to Corporate Office as requested.Provides customer service throughout the company and in line with corporate culture.Monitors office supplies and helps to prepare office supply orders Spreadsheets, Graphics, and Clinical Database. Reports and problems/issues to managementCover the other center disciplines and duties as assigned and within scope of practiceAct as Liaison to the ESRD networkForwards all invoice copies to the corporate office in the weekly envelopeAssist with ADP (as directed)Perform other duties as requested QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.High school graduate or equivalent education. BA in Business or Health related field a preferred.Minimum 2 years of administrative support experience preferred. Experience supporting multiple managers/supervisors preferred.Prior experience in a patient care setting, healthcare industry or comparable experience.Ability to travel and float/cover other roles within the clinic based on need and maintained credentials.Intermediate to advanced knowledge of Outlook, MS Excel, Word and PowerPoint.Familiarity with medical terminology for billing/coding helpful, but not required.Must have demonstrated record of and commitment to safety; and dedication to excellence.Must possess outstanding communication and interpersonal skills. Must be able to communicate professionally and effectively with other staff members, patients and physicians.Able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Prior experience working with sensitive information and maintaining confidentiality.Demonstrates performance skill with information systems: i.e. printer, fax machine, computer, and other office equipment.MWF 5-7 PM varies

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