Project Coordinator, Research NIUVT

Position Information Posting Number SF02108 Job Title Project Coordinator, Research NIUVT Position Number 109551 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 10 Pay Grade Range Anticipated Hiring Salary = $70,000 - $89,000 Status Calendar Year, Full-time, Limited Department Information Department Mech., Ind. & Sys. Engineering Contact(s) Please note: Job applications must be submitted directly online only at: (Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded Yes Extension Contingency Notes This is a full time calendar year position limited to December 31, 2026 with anticipated renewal. Job Description Summary The search will remain open until the position has been filled. _________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. ________________________________________________________________________________________________ ABOUT THE NATIONAL INSTITUTE FOR UNDERSEA VEHICLE TECHNOLOGY (NIUVT) The NIUVT is an innovative academic, industry and government partnership established to conduct applied research projects at the University of Rhode Island and the University of Connecticut. We provide high-value research outcomes to the Navy through short-term, high impact research projects in 12 areas of engineering. _________________________________________________________________________________________________ Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE with one or more days per week OFFSITE. _________________________________________________________________________________________________ POSITION SUMMARY: Under the direction of the URI Director of the National Institute for Undersea Vehicle Technology (NIUVT) and the NIUVT Associate Director of Operations, support faculty in the planning, organization, and coordination of grant or contract administration requirements for multiple applied research projects to facilitate their successful completion and support future growth. The institute's operations are high volume and fast paced with opportunities for innovation and growth. We require fastidious attention to detail, and adherence to research security requirements related to DOD controlled unclassified work. Duties and Responsibilities KEY DUTIES AND RESPONSIBILITIES: * Manage project master operating documents and tracking spreadsheets with very high attention to detail. This includes maintaining folders on each project and maintaining the documentation applicable to each. * Enforce the university's standards for research security and cybersecurity requirements and work with the NIUVT management to customize processes and procedures for NIUVT faculty and students to adhere to those requirements. Follow-up to support and ensure faculty and students meet those requirements. Collaborate regularly with the university research security and information technology offices. * Ensure all contract and deliverable milestones related to the project's research are met (e.g. interim and final reports due to partners and sponsor). * Plan and fully execute the administrative tasks to hold technical research group meetings with NIUVT partners at a controlled level. Ensure strict adherence to all research security meeting procedures. * In collaboration with academic NIUVT partners, plan and fully execute bi-annual program review meetings. Ensure strict adherence to all research security meeting procedures. * Utilize experience and direct development of tools and practices to facilitate collaboration between academic, industry and government partners and minimize risk * Manage and communicate new processes and procedures to NIUVT faculty and stakeholders. * Work together with NIUVT fiscal and administrative team to onboard new student researchers to projects each semester. * Under the guidance of the Associate Director of Operations, participate in research project kick-off and close out activities with the fiscal coordinators at URI and UConn to ensure research-related technology transition requirements are completed on time. * Organize faculty and student NIUVT refresher meetings each semester, and conduct informal drop-in sessions or office hours to support student and faculty research and compliance. * Coordinate with URI research security and NIUVT leadership to ensure faculty complete and adhere to Technology Control and Security Plans (TCSP) and Export-Controlled and Classified Information Certification (EEC). Coordinate with UConn NIUVT as required. * Attend regular meetings with NIUVT partners, including academic, industry and government partners. * Maintain records and prepare reports for both internal and external stakeholders. * Manage and track all submissions for publication review. * Build relationships with faculty and students to create connections and collaboration opportunities for future NIUVT work. Learn and remain up to date on current NIUVT research and identify & explore research synergies/opportunities for NIUVT faculty within the Navy. Desired Skills Communication Skills: Communicate effectively with teammates, stakeholders, and faculty to ensure all team members are working together. Organization skills: Organize and prioritize tasks, resources and timelines to ensure milestones and deliverables are completed on time. Problem-solving skills: Identify potential issues, analyze information, and provide directors with creative solutions. Attention to detail: Ensure project deliverables and reports meet quality standards and security requirements. Time management skills: Prioritize tasks independently and complete tasks on time. Technical skills: Basic understanding of project management software is preferred. Proficiency in Google and Microsoft productivity applications is required. Interpersonal skills: Build relationships with team members and stakeholders at different career stages understanding nuances of academia, defense industry and government (specifically, DOD). Work location and Travel The primary work location is Fascitelli Center for Advanced Engineering on the URI Kingston Campus. Travel to the bi-annual review meetings and technical research group meetings is required. Meetings are generally held at the UConn Avery Point campus in Groton, CT and the URI Bay Campus in Narragansett, RI. Must be willing to work an extended work schedule on the day(s) of these meetings. Other travel may be requested to support participation in association events, such as SENEDIA's Defense Innovation Days or Navy Submarine League's Annual Symposium. OTHER DUTIES AND RESPONSIBILITIES: Depending on candidate's experience, may supervise or direct the activities of administrative staff as directed by the NIUVT Director or Associate Director of Operations. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers, word processing and spreadsheet software. U.S. Citizenship. Required Qualifications REQUIRED: 1. US Citizenship. 2. Bachelor's degree. 3. Minimum of four years of Project Management Experience or equivalent business or operations experience. 4. Proficiency in Microsoft Office and Google apps (Sheets, Doc, Forms etc.). 5. Organizational skills and attention to detail. 6. Strong interpersonal and verbal communication skills. 7. Proficiency in written communication skills. 8. Willingness to travel in Rhode Island (i.e., URI Bay Campus) and Connecticut (i.e., UConn Avery Point). 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: * Master's degree in Engineering or Business Administration. * Project Management Professional (PMP) Certification. * Experience with grant writing. * Data management experience. * Coding Proficiency to Automate and Manage Data. * Experience working with the military. * Experience in processing controlled information. * Experience working with faculty. * Ability and/or willingness to hold or obtain a DOD security clearance. * Experience with university operations and university-based research. * Minimum of three years of experience managing project teams. ___________________________________________________________________________________________________ EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 12/15/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. Quicklink for Posting

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