Accounting Firm Administrative Assistant

Administrative Clerk Location: Islandia, NY (with additional offices in NYC & St. Petersburg, FL) Schedule: Full-Time Pay: $25.00/hr $29.00/hr Position Type: Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: Almost 100% employer-paid medical insurance premiums Dental and vision insurance coverage 401(k) with company match Ancillary insurance options available Paid time off to recharge and balance life Employee volunteer program with extra PTO for community service Professional development with a mentor program and onsite paid continuing education Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls Payments & Onboarding Oversee payments and review billing for onboarding clients Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications Other Duties as Assigned What You Need to Succeed: Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit and search "E-Verify." Apply today! Take the next step in your career with SMG ABA LLCwhere teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr.

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