Real Estate Assistant

About the Opportunity: We are partnering with a top team at Brown Harris Stevens to offer an exciting opportunity for a highly organized and detail-oriented Executive Assistant to work alongside one of the firms leading agents. Our client is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. Responsibilities: Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as the team lead. Provide administrative support, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. Assist in the preparation and organization of meetings and client reports. Prepare and edit documents as required, such as REBNY Financial Statement, board package, vendor quotes, etc. Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze. Collaborate with various teams members to facilitate cross-functional communication and deal flow. Provide end of day update to team lead with high level information of deal status and what is still outstanding for the day. Handle confidential and sensitive information with discretion. Occasionally travel to various Manhattan locations as needed. Requirements: 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze). Strong organizational and time management skills. Proven problem-solving skills and excellent verbal/written communication skills. Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. Proactive work attitude. New York Real Estate License. Benefits ? Competitive base salary ($90,000 - $100,000) + performance bonus tied to business growth ? Employer-subsidized healthcare ? 401(k) ? Pre-tax commuter benefits ? PTO including: ? 6 paid holidays, 15 days paid vacation, 7 days paid sick leave

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