Administrative Assistant

Administrative Assistant The Administrative Assistant relieves management and direct line staff of administrative/clerical work and minor administrative and business functions. Maintains a positive working presentation and relationship with the public/community that promotes a positive agency image by performing the following duties. Duties and Responsibilities: Ensures effective communication across multiple sites to help facilitate day-to-day business matters. Responds promptly to incoming guests as appropriate. Supports building and staff safety by diligently monitoring security cameras and the visitor login system. Answers telephone and provides information/assistance and/or routes calls to appropriate staff members. Responds to and/or forwards all incoming emails in a reasonable time frame. Takes telephone or visitor messages and delivers them to the appropriate individual(s). Operates standard office equipment efficiently, including computer, printer, photocopier, and fax machine. Assists with program data entry and reports as requested by management. Monitors office supplies and informs the Senior Administrative Assistant of order needs. Ensures all conference rooms are neat and clean before and after meetings. Ensures that the inside of the building and workspace are clean and clutter-free. Maintains master forms designed to enhance efficient office operations. Manages an updated and accurate calendar and schedules appointments and office meetings as requested. Opens, date stamps, sorts and distributes mail within and among all sites. Prepares outgoing mail using the postage meter and ensures the meter is up to date with updates and funds at all times. Assists program staff with reasonably requested tasks. Additional duties may be assigned on an as-needed basis. Education/Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school - OR - One to two years related experience and/or training in an office, administrative, or assistant position preferred. An equivalent combination of education and experience will also be considered. Working knowledge of Microsoft Office Suite, Google Suite, internet and cloud-based software strongly preferred. A valid NYS Driver's License is required. Travel: Occasional local travel between agency sites will be required, on an as-needed basis.

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