Procurement Specialist

Western Sierra Medical Clinic is an engaging, enthusiastic, mission driven organization dedicated to providing high-quality primary care to all members of our community. This includes the delivery of evidence-based preventative care, chronic disease management, and addressing urgent care needs as indicated for our pediatric and adult patient population. GENERAL STATEMENT OF DUTIES The Procurement Specialist oversees the planning, procurement, storage, and distribution of materials to ensure efficient production and operational flow. This role is responsible for maintaining optimal inventory levels, managing supplier relationships, and ensuring compliance with quality, safety, and regulatory standards. GENERAL DUTIES (This list may not include all of the duties assigned.) Develop and implement materials management strategies to support business goals. Maintain a good relationship with leadership and all department management and ensure that all inventory supplies, facility tickets, and procedures are in line with clinical expectations. Champion and troubleshoot inventory control problems and facility tickets in a timely fashion by coordinating and acting as main point of contact for any dispute or returns with vendor. Forecast material requirements and maintain accurate inventory records. Monitor, analyze, and provide monthly reports regarding inventory records. Identify opportunities for cost reduction and process improvement. Monitor clinic inventories and purchasing activities partnering closely with operations to optimize an efficient flow of supplies and avoid delays. Source, negotiate, and manage vendor contracts to ensure cost-effective and timely supply. Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and federal requirements/regulations. Oversees required processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support the health center operation. Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements. Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties. Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures. Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Work closely with leadership to ensure contracts and terms are favorable. Ensure compliance with safety, environmental, and quality regulations in material handling and storage. Develop risk management procedures to mitigate losses in the event of an emergency or supply shortages. Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit. Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes. Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of clinic funds in the acquisition of supplies, equipment and/or services. The salary range for this position is $26.00 - 32.00 per hour MINIMUM QUALIFICATIONS Education: A bachelor's degree in supply chain management, business, or a related field is preferred. Requires 5+ years' experience in materials management or a related field, with a strong background in procurement, supply chain, and inventory management. Skills: Strong analytical, communication, and negotiation skills are essential. Familiarity with inventory management systems is required. Ability to conceptualize, plan, and implement system change and monitoring Participate in CQI processes and communications Knowledge of fiscal principles and administration DESIRED EXPERIENCE Familiarity with an electronic practice management system. Computer literate (i.e. logging on to computer, usage of keyboard and mouse, familiarity with Windows, Microsoft Word and Microsoft Excel). Ability to type 40 wpm

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