Project Office Administrator

Project & Office Administrator – Part Time Rochester, New York Insero Talent Solutions has partnered with a growing real estate company in search of a Part-Time Project & Office Administrator to join its growing team. This position will support and collaborate with a growing residential development and construction team, working directly with senior leadership across multiple high-end residential projects. This role plays a key part in keeping projects on track by managing documentation, coordinating schedules, supporting communication across stakeholders, and maintaining operational consistency. This position is ideal for someone who thrives in a fast-paced environment, brings structure to complex workflows, and enjoys supporting leadership while contributing to an elevated client experience. Responsibilities: Maintain and organize project documentation, logs, selections, and change orders. Prepare subcontracts, purchase orders, and project correspondence. Track compliance documents including W-9s, COIs, scopes of work, and quotes. Support scheduling workflows; follow up with trades, suppliers, and internal teams. Coordinate meetings, walkthroughs, and project check-ins. Track homeowner selections, approvals, and outstanding decisions. Draft clear, professional project updates and client communications. Maintain allowance trackers, internal budgets, and summary reports. Assist with invoice review and resolution of discrepancies. Support implementation and consistency of workflows, SOPs, and project systems. Requirements: Experience in project coordination, operations, or administrative support, required. Experience in residential construction, real estate, or design, a plus. Exceptional organizational skills with strong attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities independently. Comfortable using digital tools and cloud-based project systems. Familiarity with construction management platforms (e.g., Procore, Outbuild, or similar), a plus. Ability to work in client facing capacity. Valid driver's license, required.

Apply Now