Part Time Bookkeeper

Benefits:401(k)Flexible schedulePaid time offJob SummaryWe are seeking a detail-oriented Bookkeeper with grant accounting experience to join our non-profit team. In this role, you will maintain accurate financial records, manage grant-related expense allocations, and ensure compliance with both organizational policies and grant requirements. Working closely with the Executive Director, Director of Programs, and Accounting department, you will be responsible for tracking and categorizing expenses across multiple funding sources, preparing quarterly, mid-year, and annual financial reports for grantors, and maintaining our books in QuickBooks Online. The ideal candidate has strong experience with fund accounting, grant budget management, and a thorough understanding of best practices in nonprofit or grant-funded accounting.ResponsibilitiesFinancial Record ManagementEnter and verify financial transactions in QuickBooks Online with accuracy and timelinessMaintain chart of accounts organized by funding sources and program activitiesPrepare monthly trial balances and reconciliationsGrant Accounting & Expense AllocationAllocate expenses accurately across multiple grants and funding sourcesTrack and monitor grant budgets to ensure expenses align with approved budget categoriesCreate and maintain expense allocation schedules for shared costs (personnel, administrative, facilities)Ensure compliance with grant terms, conditions, and allowable cost requirementsCollaborate with the Executive Director and Director of Programs to review grant expenditures and budget utilizationGenerate grant-specific financial reports for quarterly, mid-year, and annual reporting cyclesPrepare financial narratives and budget-to-actual analyses for grantor submissionsSupport the Executive Director and Director of Programs in preparing comprehensive financial reports for fundersGeneral Accounting FunctionsProcess accounts payable and accounts receivableAnalyze budgets and variance reportsPrepare and maintain financial documentation for auditsComplete required tax forms and regulatory filingsQualificationsRequired:Bachelor's degree in accounting, finance, or related field (or equivalent experience)2+ years of bookkeeping or accounting experience, preferably in nonprofit or grant-funded environmentProficiency in QuickBooks Online (experience with class tracking, projects, and multi-fund reporting)Strong understanding of grant expense allocation and fund accounting principlesDemonstrated experience preparing financial reports for external stakeholders and grantorsKnowledge of generally accepted accounting principles (GAAP)Advanced Microsoft Excel skills (pivot tables, VLOOKUP, financial modeling)Excellent attention to detail and accuracy in financial record-keepingStrong organizational and time management abilities, with ability to meet quarterly and annual reporting deadlinesEffective written and verbal communication skills for cross-departmental collaborationAbility to translate financial data into clear, accessible reports for non-financial audiencesPreferred:Experience with federal grants (OMB Uniform Guidance/2 CFR 200)Familiarity with cost allocation methodologies and indirect cost ratesExperience preparing financial reports for foundation or government grantorsKnowledge of nonprofit accounting standardsPrevious experience supporting executive leadership with grant reporting

Apply Now