Senior Accounts Payable Specialist

Senior Accounts Payable SpecialistPosition SummaryWe are seeking an experienced and highly organized Senior Accounts Payable Specialist to oversee the full-cycle AP process for our growing multi-branch organization. This role is ideal for a detail-oriented professional who thrives in a collaborative, fast-paced environment and takes pride in maintaining accuracy, efficiency, and strong vendor relationships.In addition to managing day-to-day AP operations, this position will play an important role in supporting the company's long-term modernization initiatives, including AP automation and workflow improvements.This is an excellent opportunity to join a stable and employee-focused organization that offers outstanding benefits, performance bonuses, profit sharing, and a supportive company culture where employees are truly valued.Why Join Us?Competitive compensation packageAnnual performance bonus opportunitiesProfit-sharing programComprehensive medical, dental, and vision benefits401(k) with company contributionPaid time off and holidaysStable, growth-oriented organizationPositive, team-oriented company cultureSupportive leadership and collaborative work environmentOpportunity to contribute to process improvements and automation initiativesLong-term career growth potentialKey ResponsibilitiesReceive and process vendor invoices from email and weekly branch submissionsVerify approvals, accurately code invoices, and enter data into the accounting systemIdentify accruals and assist with month-end close activitiesReconcile vendor statements monthlyMaintain AP accuracy while meeting processing deadlinesProcess approximately 400 checks weeklyPrepare check batches for Treasurer review and signatureCoordinate weekly payment cycles and resolve payment discrepancies promptlyEnsure timely and accurate vendor paymentsReview weekly expense reports from service and sales teams across multiple branchesConfirm approvals and supporting documentationFollow up on missing information or discrepanciesEnter approved expense reports into the AP system (approximately 25-30% of workload)Manage vendor onboarding processes, including W-9s and tax exemption certificatesMaintain accurate vendor records and documentationRespond professionally and promptly to vendor inquiriesEnsure compliance with company policies and documentation requirementsResolve payment exceptions and maintain strong payment security controlsSupport fraud prevention and internal control proceduresMaintain organized AP documentation and vendor filesSupport internal and external auditsAssist with process improvements and AP workflow efficienciesContribute to future AP automation initiativesRequired Skills & Experience5-7 years of full-cycle Accounts Payable experienceExperience in a multi-branch or multi-entity environment preferredAbility to manage AP responsibilities independently with minimal supervisionStrong understanding of invoice processing, GL coding, internal controls, and vendor managementAdvanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, filters, and data validationExperience with AP automation platforms such as Ramp, , Airbase, Tipalti, Concur, or similar systems preferredCompany CultureWe take pride in fostering a professional yet welcoming workplace where teamwork, respect, and employee appreciation are part of our everyday culture. Employees enjoy a collaborative environment with approachable leadership, long-term stability, and opportunities to grow professionally while making a meaningful impact on the organization.Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to resumes to Michele.DeGaetano@

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