Office Support Supervisor - Longwood University

Job DescriptionThe Catering Coordinator is responsible for planning, organizing, and assisting with executing catering events across Longwood University. This role serves as the primary point of contact for clients, ensuring events are delivered seamlessly?from initial inquiry through post-event follow-up?while maintaining high standards of service, presentation, and customer satisfaction. Job ResponsibilitiesEvent Planning & CoordinationManage all aspects of catering events including meetings, conferences, student events, and university functionsConsult with clients to determine event needs, menus, timelines, and logisticsCreate detailed event orders and communicate requirements to kitchen and service staffCoordinate event setup, execution, and breakdownClient RelationsServe as the main liaison between clients and dining servicesProvide excellent customer service and maintain strong relationships with university departments, faculty, and external guestsHandle special requests, dietary accommodations, and last-minute changes professionallyOperations & ExecutionWork closely with culinary and service teams to ensure accurate and timely delivery of food and servicesOversee event staff during functions to ensure quality and consistencyConduct site inspections before events to ensure readinessAdministrative DutiesPrepare catering proposals, contracts, and invoicesTrack event budgets and ensure cost controlMaintain accurate records of bookings, payments, and client communicationsAssist with marketing catering services across campusCompliance & StandardsEnsure all events meet health, safety, and sanitation regulationsUphold university policies and dining service standardsMaintain a clean, organized, and professional work environmentQualificationsEducation & ExperienceBachelor?s degree in Hospitality Management, Business, or related field preferred1?3 years of experience in catering, event planning, or food service coordinationSkills & CompetenciesStrong organizational and multitasking skillsExcellent communication and interpersonal abilitiesCustomer-service focused mindsetAbility to work in a fast-paced, team-oriented environmentProficiency in Microsoft Office and event management software (preferred)Work Environment & ScheduleFlexible schedule including evenings, weekends, and holidays as needed for eventsCombination of office work and on-site event supervisionAbility to stand for extended periods and lift up to 25?30 lbsPreferred AttributesExperience in a university or institutional dining settingKnowledge of catering trends and menu planningStrong attention to detail and problem-solving skills EducationAbout AramarkOur MissionRooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About AramarkThe people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at connect with us on Facebook, Instagram and Twitter.

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