Logistics Coordinator

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role:We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. As a Logistics Coordinator you are responsible for coordinating and executing day-to-day logistics and supply chain operations to ensure the efficient flow of materials, finished goods, and information across the organization. This role manages shipment scheduling, transportation arrangements, purchase and shipping order processing, inventory tracking, and communication with vendors, carriers, and internal teams. The Logistics Coordinator supports on-time delivery by proactively tracking shipments, resolving issues, and maintaining accurate documentation and system records. This position collaborates cross-functionally to improve logistics processes and drive operational efficiency while ensuring compliance with company policies, transportation regulations, and Good Manufacturing Practices (GMPs). Success in this role requires strong organizational skills, attention to detail, and the ability to operate effectively in a fast-paced manufacturing environment while maintaining high standards for service, cost, safety, and compliance.How will you contribute:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to:Transportation & Freight Coordination: Schedule and coordinate inbound and outbound shipments (LTL, FTL, parcel, etc.). Partner with carriers, brokers, and vendors to ensure timely pickups and deliveries. Monitor shipment status and proactively resolve delays, damages, or service issues. Order & Purchase Order Processing / Inventory Support: Accurately process shipping and receiving transactions, including pick, pack, and system posting. Review and manage purchase orders to ensure alignment with shipments, pricing, and quantities. Verify all supporting documentation (BOLs, packing slips, invoices) and assist with inventory reconciliation and discrepancy resolution. Documentation & Data Management: Maintain organized and accurate shipping and receiving records, including scanning and filing documentation. Ensure all transactions are properly recorded in BC, WMS, and ERP systems to support audit readiness and reporting accuracy. Reporting & Analysis: Utilize Excel and system reporting tools to track shipments, freight costs, and performance metrics. Monitor key performance indicators (on-time delivery, cost efficiency, error rates) and identify trends or opportunities for continuous improvement. Compliance & Safety: Ensure all shipments comply with company policies, GMP standards, and applicable transportation regulations. Follow proper procedures for hazardous materials when applicable and contribute to a safe, clean, and organized work environment.Minimum Requirements/Qualifications:High school diploma or GED required. Experience working with carriers, freight scheduling, or inventory management systems. Experience in a manufacturing, warehouse, or distribution environment, preferably within food or beverage production. Working knowledge of Good Manufacturing Practices (GMPs) and adherence to quality and safety standards.Preferred Qualifications:Associate's or Bachelor's degree in Supply Chain, Logistics, Business, or related field preferred. 3+ years of experience in logistics, supply chain, or warehouse operations. Strong organizational, critical thinking, and planning abilities. Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment. Effective communication skills (email, phone, and in-person). Proficiency with systems such as Business Central, Microsoft Excel, Word, Outlook, Microsoft Teams, and Smartsheet. High sense of urgency with the ability to drive tasks and projects to completion. Collaborative team player with a proactive, solutions-oriented mindset. Knowledge of transportation regulations, routing, and freight documentation (BOLs, packing lists, etc.).Work Environment:May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame.Physical Requirements:While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands and fingers; talk and/or hear. The employee may be required to lift and/or move up to 50 pounds.What Vibrant Ingredients can offer you:Generous time off for vacationsPaid Holidays401(k) with company matchTuition reimbursementMedical/Dental/VisionHealth & Wellness programsMore about us:Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients-helping our customers create better-for-you food and beverage for consumers."Improving the food and beverages consumed by providing real ingredients from nature that work."This position is currently classified as on-site.Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program.The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience.The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management.EEO StatementVibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance.**Please no external recruiters**Day shift: 9 am to 6 pm

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